Scan a Dynamic QR Code to Clock In

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Scan a Dynamic QR Code to Clock In

From the “Home” page in “Management Mode,” managers can select “Clock-In Records and Management,” then “Clock-In Point Settings,” to open the clock-in point settings page.

With dynamic QR Code clock-in, the system updates the code at regular intervals. Compared with a fixed QR Code, a dynamic code shortens the time in which an old code can be reused, reducing the risk of long-term forwarding or reuse. It cannot completely prevent buddy punching, however. A valid code can still be captured in a screenshot or forwarded before it expires. Managers should choose a suitable validity period and consider using “Require a Photo” or “Require GPS Location for Clock-In.” GPS coordinates are only a reference for location verification and cannot completely prevent spoofing or positioning errors.

Features

  • Regular Updates: The dynamic QR Code updates according to its configured validity period. An expired code cannot be used to clock in.
  • Simple Operation: Users (employees) only need to scan the QR Code with a phone, without remembering a password or using dedicated clock-in hardware.
  • Real-Time Data: Clock-in data is synchronized to Management Mode in real time, making it easier for managers to review and manage.

How to Use

  1. Set Up the Dynamic QR Code: Use a phone or tablet at the clock-in location to display the dynamic QR Code, and set its validity period.
  2. Clock In: The user (employee) opens SwipePoint on a phone and scans the QR Code. The system records the clock-in time. If photo or GPS location recording is enabled, the user (employee) must also submit the requested information.
  3. Synchronize Data: Clock-in data is synchronized to Management Mode for managers to review and analyze.

Benefits

  • Lower Reuse Risk: Regular updates shorten the time in which an old code can be reused.
  • Lower Costs: An existing phone or tablet can display the code, so no dedicated clock-in hardware is required.
  • Centralized Management: Clock-in data is synchronized to Management Mode for managers to search and analyze.

Suitable Scenarios

  • Office Entrances: Suitable for attendance tracking at a fixed workplace.
  • Branches or Business Locations: Suitable when a dedicated display device is available at each location for users (employees) to scan.
  • Controlled Shared Displays: Suitable when a manager controls the phone or tablet that continuously displays the dynamic QR Code.

Notes

  • Internet Connection: Both the display device and users’ (employees’) phones should have stable internet connections so code updates and clock-in are not interrupted.
  • Camera Permission: Make sure the user’s (employee’s) phone camera works and SwipePoint has permission to use it.
  • Risk While Valid: A dynamic code can still be captured in a screenshot or forwarded before it expires. Code rotation should not be treated as complete protection against buddy punching.
  • Display Device Control: Managers should control the device that displays the code and prevent unauthorized users from accessing other pages.

Require a Photo

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Scan a Dynamic QR Code to Clock In > Require a Photo

From the “Home” page in “Management Mode,” managers can select “Clock-In Records and Management,” then “Clock-In Point Settings,” to open the clock-in point settings page. When this feature is disabled, users (employees) can choose whether to take and upload a photo. When it is enabled, users (employees) must follow the instructions to take a photo while clocking in, such as a clock or door number, as supporting evidence of the location and time.

Before using this feature, the organization creator must subscribe to the Premium “Storage” plan to enable cloud storage for photo clock-in.

Require GPS Location for Clock-In

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Scan a Dynamic QR Code to Clock In > Require GPS Location for Clock-In

From the “Home” page in “Management Mode,” managers can select “Clock-In Records and Management,” then “Clock-In Point Settings,” to open the clock-in point settings page. “Require GPS Location for Clock-In” is disabled by default, so users (employees) can choose whether to submit their GPS location when clocking in. Enable this option if every user (employee) must submit the GPS coordinates of their clock-in location.

Important:

  1. GPS locations can be spoofed: Requiring GPS location records cannot completely prevent technical methods of location spoofing.
  2. Signal problems may occur: Some users (employees) may be unable to submit GPS coordinates while clocking in because of device limitations, environmental interference, or similar factors.
  3. Use required photos as well: To reduce errors or fraud, consider also enabling “Require a Photo” to improve the reliability and completeness of attendance records.

Clock-In QR Code

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Scan a Dynamic QR Code to Clock In > Clock-In QR Code

From the “Home” page in “Management Mode,” managers can select “Clock-In Records and Management,” then “Clock-In Point Settings,” to open the clock-in point settings page. Select “Clock-In QR Code” to display the dynamic QR Code for users (employees) to scan.

While the dynamic QR Code is displayed, use the lock option in the upper-right corner to restrict access. After the screen is locked, the correct password is required to leave the QR Code screen and access other SwipePoint pages. The password is also required when SwipePoint is reopened.

QR Code Validity Period

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Scan a Dynamic QR Code to Clock In > QR Code Validity Period

From the “Home” page in “Management Mode,” managers can select “Clock-In Records and Management,” then “Clock-In Point Settings,” to open the clock-in point settings page. Select a QR Code validity period from the options shown on the page. The system updates the code when that period ends, and an expired code cannot be used to clock in.

A shorter validity period reduces the time in which a captured or forwarded code can be used, but it also increases the update frequency. Choose a setting that suits the network reliability, traffic at the location, and management requirements.

Password Lock

While the dynamic QR Code is displayed, use the lock option in the upper-right corner to restrict access. After the screen is locked, the correct password is required to leave the QR Code screen and access other SwipePoint pages.

The lock behaves as follows after leaving or reopening the app:

  1. Switch to Another App: Returning to SwipePoint displays the dynamic QR Code page.
  2. Close SwipePoint: Reopening SwipePoint displays the password entry page.
  3. Restart the Phone: Opening SwipePoint after the restart displays the password entry page.

Keep the password secure, and review access when the device is handed over or management personnel change.

Keep the Phone Screen On

When using dynamic QR Code clock-in, a manager should control the display device and set its automatic screen lock to the longest period that is suitable for the location. This prevents the device from immediately locking when no one is using it. Menu names and available durations vary by operating system version, phone manufacturer, and organization policy.

Adjust Auto-Lock on iPhone (iOS)

  1. Open the Settings app.
  2. Select Display & Brightness.
  3. Select Auto-Lock.
  4. Choose a suitable duration. If the device provides the option and organization policy permits it, select Never.

Delaying or disabling Auto-Lock increases power consumption. Devices managed by an organization or restricted by Low Power Mode or security policies may not offer every duration.

Adjust Screen Timeout on Android

  1. Open the Settings app.
  2. Open Display, Screen, or a similarly named menu.
  3. Find Screen timeout, Sleep, or a similarly named option.
  4. Select the longest suitable duration available on the device.

Android menu locations and available durations vary by phone manufacturer, system version, and management policy. If a device cannot keep its screen on for the required period, use a device designed for longer display periods. Do not rely on an untrusted third-party app or change unfamiliar developer settings.

Safety reminder: Keeping the screen on increases power consumption and heat. If the device must remain connected to power, keep it ventilated, check its temperature regularly, and do not leave an unlocked device accessible to unauthorized users.

Frequently Asked Questions

Q1: What is dynamic QR Code clock-in?

A: The system updates the clock-in QR Code according to its configured validity period. Users (employees) scan the currently valid code with a phone to clock in. An expired code cannot be used.

Q2: Can a dynamic QR Code completely prevent screenshots or buddy punching?

A: No. Regular updates shorten the time in which an old code can be reused, but a valid code can still be captured in a screenshot or forwarded before it expires. Managers can shorten the validity period and use “Require a Photo” or “Require GPS Location for Clock-In,” but these measures cannot completely prevent fraud.

Q3: How do I set up and use dynamic QR Code clock-in?

A: In “Management Mode,” select “Clock-In Records and Management” > “Clock-In Point Settings” > select a clock-in point > “Scan a Dynamic QR Code to Clock In.” Use a phone or tablet at the location to display the code. Users (employees) open SwipePoint and scan the currently valid code to clock in.

Q4: Where is dynamic QR Code clock-in suitable?

A: It is suitable for office entrances, branches, business locations, and other fixed workplaces where a manager controls the shared display device. Both the display device and users’ (employees’) phones should have stable internet connections.

Q5: What does Require a Photo do?

A: When enabled, users (employees) must follow the instructions to take a photo while clocking in as supporting evidence of the location and time. Before using this feature, the organization creator must subscribe to the Premium “Storage” plan.

Q6: Can required GPS location completely prevent location spoofing?

A: No. GPS coordinates can be affected by positioning errors, signal conditions, device limitations, or location-spoofing tools. Use them only as a reference for location verification. Consider requiring a photo and retaining a manual review process.

Q7: How do I set the QR Code validity period?

A: Open “QR Code Validity Period” in the dynamic QR Code clock-in settings, then choose from the options shown on the page. A shorter period reduces the time in which a forwarded code can be used, but the code updates more frequently.

Q8: How do I prevent the display device from locking automatically?

A: On iPhone, open Settings > Display & Brightness > Auto-Lock. On Android, open the display settings. Choose the longest suitable duration available on the device. Menus and options vary by device, system version, and management policy. Also account for power use, heat, and device security when keeping the screen on.

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