Clock-In Records

Home > Management Mode > Clock-In Records

Administrators can select "Clock-In Records" from the Management Mode home page. From this page, they can view, add, or delete users' (employees') clock-in records; review exceptions, clock-in corrections, and modified records; configure clock-in points; and export clock-in and overtime records.

Feature Overview

Administrators can perform the following actions:

  1. View Clock-In Records: Review all users' (employees') normal, abnormal, and modified clock-in records.
  2. Add or Delete Clock-In Records: Add missing records manually or delete incorrect records.
  3. Handle Abnormal Records: Review clock-in correction requests and mark or correct abnormal clock-in events as needed.
  4. Set Clock-In Points: Set or update the clock-in locations available to users (employees).
  5. Export Records: Export clock-in and overtime data for further analysis or payroll processing.

Sources of Clock-In Records

There are three ways a clock-in record can be added:

  1. User (Employee) Clock-In: A record created when a user clocks in through the system.
  2. Clock-In Correction Request: A record created after a user's correction request is approved by a reviewer.
  3. Manual Addition by an Administrator: A record added to fill in missing data or correct an error.

Administrators can use the record source to identify how each entry was created and keep attendance data complete and accurate.

Deleting Clock-In Records

The records a person can delete depend on their role and management permissions:

Role Records That Can Be Deleted
User Their own clock-in records
Administrator with group management permission Clock-in records of users in their group
Creator and highest-level administrator Clock-in records of all users in the organization

Clock-In Correction Records

Home > Management Mode > Clock-In Records > Clock-In Correction Records

Administrators can select "Clock-In Records" from the Management Mode home page, then select "Clock-In Correction Records" to view approved correction records.

Important Note About Deletion

If an administrator or user (employee) deletes a correction request before the reviewer processes it, the review notification may point to a record that no longer exists, preventing the reviewer from opening or processing the request.

Modified Records

Home > Management Mode > Clock-In Records > Modified Records

Administrators can select "Clock-In Records" from the Management Mode home page, then select "Modified Records." This page lists clock-in records that were previously added or deleted, allowing administrators to track changes.

Frequently Asked Questions

Q1: How do I open "Clock-In Records"?

A: Go to "Home > Management Mode > Clock-In Records."

Q2: What can administrators do in "Clock-In Records"?

A: Administrators can view, add, or delete clock-in records; review exceptions, correction requests, and modified records; configure clock-in points; and export clock-in and overtime records.

Q3: How are clock-in records added to the system?

A: Records can be created when a user (employee) clocks in, when an approved correction request is added, or when an administrator adds a record manually.

Q4: Who can delete clock-in records?

A: Users can delete their own records. Administrators with group management permission can delete records for users in their group. The creator and highest-level administrator can delete records for all users in the organization.

Q5: How can administrators handle abnormal clock-in events?

A: Administrators can review clock-in correction requests and mark or correct abnormal clock-in events in "Clock-In Records."

Q6: How do I view approved clock-in correction records?

A: Go to "Home > Management Mode > Clock-In Records > Clock-In Correction Records."

Q7: What happens if a correction request is deleted before review is completed?

A: The review notification may point to a record that no longer exists, preventing the reviewer from opening or processing the request.

Q8: How do I view previously modified clock-in records?

A: Go to "Home > Management Mode > Clock-In Records > Modified Records" to view records that were previously added or deleted.

Q9: Can I delete a clock-in photo separately?

A: No. Delete the clock-in record that contains the photo by going to "Home > Management Mode > Clock-In Records > All Clock-In Records," selecting the employee, and deleting the applicable record. Its attached clock-in photo will be deleted at the same time.

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