Employee Resignation
After an employee is marked as resigned, they can no longer access the organization. Their existing clock-in records are locked and cannot be added, edited, or deleted.
Mark an Employee as Resigned
Home > Admin Mode > Personnel > Personal Information > Select an Employee > Official Resignation, Disable AccessFrom the Admin Mode home page, select Personnel, open Personal Information, and select an employee to edit their profile. After the employee is marked as resigned, they automatically leave the organization and can no longer view any organization-related data. If they later rejoin the organization, they can only view clock-in records from the date they rejoined.
Do not mark an employee as resigned before payroll has been finalized. Afterward, their clock-in records cannot be added, edited, or deleted.
After you select “Official Resignation, Disable Access,” the employee cannot be restored directly to active status. Proceed with caution.
Resignation Date
Home > Admin Mode > Personnel > Personal Information > Select an Employee > Resignation DateAfter you select “Official Resignation, Disable Access,” the employee's status changes to Resigned and a resignation date appears in their personal information. The action date is used by default, but an administrator can adjust it as needed.
Resigned Employees
Home > Admin Mode > Organization > Resigned EmployeesFrom the Admin Mode home page, select Organization, then select Resigned Employees to view all resigned employees.
Personal Information
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > Personal InformationAdministrators can view and edit a resigned employee's personal information.
Clock-in Records
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > Clock-in RecordsAdministrators can view a resigned employee's clock-in records but cannot add or edit them.
Leave Requests
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > Leave RequestsAdministrators can view a resigned employee's leave requests and add new records.
Granted Leave
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > Granted LeaveAdministrators can view a resigned employee's granted leave and add new records.
Schedules
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > SchedulesAdministrators can view a resigned employee's schedule records and add new records.
Performance
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > PerformanceAdministrators can view a resigned employee's performance records and add new records.
Delete
Home > Admin Mode > Organization > Resigned Employees > Select an Employee > DeleteAdministrators can permanently delete a resigned employee's data. Deleted data cannot be recovered, so proceed with caution.
Effects of Resigned Status
After an employee is marked as resigned, they automatically leave the organization and can no longer view any organization-related data. If they later rejoin the organization, they can only view clock-in records from the date they rejoined.
Do not mark an employee as resigned before payroll has been finalized. Afterward, their clock-in records cannot be edited.
Can a Resigned Employee Be Reinstated?
A resigned employee cannot be changed directly back to active status. They must apply to rejoin the organization.
After an Employee Resigns
If a resigned employee previously held any of the following roles, an administrator must update all personnel settings associated with that employee and reassign the roles to other active employees:
| No. | Role |
|---|---|
| 1 | Clock-in Correction Reviewer |
| 2 | Leave Reviewer |
| 3 | Overtime Reviewer |
| 4 | Work-from-Home Reviewer |
| 5 | Fieldwork/Business Trip Reviewer |
| 6 | Group Administrator |
Frequently Asked Questions
Q1: What happens immediately after an employee is marked as resigned?
A: The employee immediately loses access to the organization and all organization-related data. Their clock-in records are also locked and cannot be added, edited, or deleted.
Q2: How do I mark an employee as officially resigned?
A: Go to Home > Admin Mode > Personnel > Personal Information > Select an Employee, then select “Official Resignation, Disable Access.” This action cannot be reversed directly, so proceed with caution.
Q3: What is the resignation date used for, and how can I change it?
A: The resignation date records the employee's official departure date. After you select “Official Resignation, Disable Access,” the action date is used by default. An administrator can change it under Home > Admin Mode > Personnel > Personal Information > Select an Employee > Resignation Date.
Q4: What happens if I mark an employee as resigned before payroll is finalized?
A: The employee's clock-in records are locked and can no longer be edited, which may affect payroll accuracy. Finalize payroll before marking the employee as resigned.
Q5: Can I view a resigned employee's data in the system?
A: Yes. Go to Home > Admin Mode > Organization > Resigned Employees to view personal information, clock-in records, leave requests, granted leave, schedules, performance, and other data for resigned employees.
Q6: Can I edit a resigned employee's clock-in records?
A: No. Administrators can view a resigned employee's clock-in records but cannot add or edit them.
Q7: Can a resigned employee be changed back to active status?
A: Not directly. The employee must apply to rejoin the organization. After rejoining, the system only displays clock-in records from the date they rejoined.
Q8: What should I do if a resigned employee held reviewer or administrator roles?
A: If the employee was a clock-in correction, leave, overtime, work-from-home, or fieldwork/business trip reviewer, or a group administrator, update all related personnel settings and reassign those roles to other active employees.
Q9: Can employees mark themselves as resigned?
A: No. An administrator must select “Official Resignation, Disable Access” before the system changes the employee's status to Resigned.
Q10: How do I export a resigned employee's attendance records to Excel?
A: SwipePoint cannot currently export attendance records for employees who have already been marked as resigned. Export the employee's clock-in records before marking them as resigned.
Q11: How do I view a resigned employee's attendance records?
A: Go to Home > Admin Mode > Organization > Resigned Employees, select the employee, then select Clock-in Records.
Note: Administrators can only view a resigned employee's clock-in records. They cannot add or edit them.
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