Grant Leave

Home > Admin Mode > Leave > Grant Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." This feature is used to manage annual leave and compensatory leave.

Annual Leave

Annual Leave is paid leave provided under local labor laws or company policy and is usually calculated based on an employee's length of service. It may also be called paid leave or annual vacation. Whether unused hours are carried forward or converted to pay depends on local law and company policy.

Compensatory Leave

Compensatory Leave converts overtime hours into leave that can be taken later, subject to local law and the agreement between the employer and employee. The balance, expiry date, and treatment of unused hours must follow local law and company policy.

Add Granted Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee and choose "Add Granted Leave." Administrators can add either annual leave or compensatory leave for that employee.

Add Annual Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave > Annual Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee, choose "Add Granted Leave," and add annual leave.

Add Compensatory Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave > Compensatory Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee, choose "Add Granted Leave," and add compensatory leave.

Delete Granted Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee to open the granted-leave details page. Administrators can delete the employee's annual-leave or compensatory-leave record.

Delete Annual Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete > Annual Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee to open the granted-leave details page, then delete the annual-leave record.

Delete Compensatory Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete Compensatory Leave

From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee to open the granted-leave details page, then delete the compensatory-leave record.

Annual Leave Year-End Settlement

At year-end, an administrator can add a negative-hours entry to offset the previous year's balance, record the reason in the notes, and then allocate the new year's annual leave. Follow local law and company policy when carrying unused leave forward or converting it to pay.

Compensatory Leave Settlement

If an employee has unused compensatory-leave hours, complete the required settlement and retain the appropriate records under local law and company policy. After settlement is confirmed, an administrator can delete the employee's compensatory-leave record from the "Grant Leave" page.

Reminder!

SwipePoint does not currently calculate annual leave or reset it automatically each year. Administrators must set each employee's annual-leave allowance according to local labor laws.

Frequently Asked Questions (FAQ)

Q1: Can annual leave hours be manually entered?

A: Yes. From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee, choose "Add Granted Leave," and enter the annual-leave hours.

Q2: Which leave types can be managed with Grant Leave?

A: Grant Leave manages annual leave and compensatory leave.

Q3: What is annual leave?

A: Annual leave is paid leave provided under local labor laws or company policy and is usually calculated based on an employee's length of service. It may also be called paid leave or annual vacation. The treatment of unused hours depends on local law and company policy.

Q4: What is compensatory leave?

A: Compensatory leave converts overtime hours into leave that can be taken later, subject to local law and the agreement between the employer and employee. The balance, expiry date, and treatment of unused hours must follow local law and company policy.

Q5: How does an administrator add annual or compensatory leave?

A: From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee and choose "Add Granted Leave," then select annual leave or compensatory leave.

Q6: How does an administrator delete annual or compensatory leave?

A: From the "Home" page in "Admin Mode," select "Leave," then "Grant Leave." Select an employee to open the granted-leave details page, select the relevant record, and delete it.

Q7: How should the remaining annual-leave balance be handled at year-end?

A: An administrator can add a negative-hours entry to offset the previous year's balance, record the reason in the notes, and then allocate the new year's annual leave. Follow local law and company policy when carrying unused leave forward or converting it to pay.

Q8: How should unused compensatory-leave hours be handled during settlement?

A: First complete the required settlement and retain the appropriate records under local law and company policy. After settlement is confirmed, delete the employee's compensatory-leave record from the "Grant Leave" page.

Q9: Does SwipePoint calculate or reset annual leave automatically?

A: No. Administrators must manually set each employee's annual-leave allowance according to local labor laws.

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