Organization Ad-Free Monthly Plan + Organization 10GB Cloud Storage Monthly Plan

Home > Management Mode > PREMIUM > Organization Ad-Free + 10GB Storage Monthly Plan > Subscribe Now

The organization creator can tap "PREMIUM" at the bottom of the "Home" page in "Management Mode" to open the PREMIUM page. After subscribing, organizations owned by the creator receive an ad-free work environment, shared cloud storage, and expanded data-management permissions. Administrators can export all data and select an export period of up to one year.

Only an organization creator can subscribe organizations they created to this plan. An administrator who is not the organization creator cannot subscribe that organization.

Important: Always sign in to the creator account on the same phone. Using different phones may cause inconsistent organization subscription information.

Plan Features

  1. Ad-Free Experience

    • Provides one full month of ad-free use for all organizations owned by the creator, helping members stay focused.

  2. Cloud Storage

    • Allows organization members to upload files and attachments, making digital workflows more convenient.

  3. 10GB Shared Cloud Storage

    • Provides 10GB of cloud storage shared by all organizations owned by the creator and their members, enabling efficient centralized file management.

  4. Advanced Data Export

    • Allows administrators to export all data and select an export period of up to one year.

Notes:

  • Only the organization creator can subscribe. The plan applies to every organization owned by that creator.
  • An administrator who is not the creator cannot subscribe that organization to this plan.

Cloud Storage Usage Scenarios

The following functions will use cloud storage space and are only available to Premium subscribers.

Photo Clock-In

Home > Clock-In Mode > Clock In > Photo (Tap Here to Take a Photo)

Administrators can tap "Clock In" on the "Home" page in "Clock-In Mode" to enter the clock-in page. Users (employees) can take a photo when clocking in, whether mandatory or optional, and the photo will be automatically stored in the cloud for administrator review.

My Uploads

Home > Clock-In Mode > My Uploads > Upload File

Administrators can tap "My Uploads" on the "Home" page in "Clock-In Mode", then select "Upload File" to enter the file upload page. Administrators can upload various files to the cloud, such as work-related photos, documents, or other attachments, for centralized storage and easier future access.

Leave Attachments

Home > Clock-In Mode > My Leave Forms, Leave > Leave Application Page > Attachment

Administrators can tap "My Leave Forms, Leave" on the "Home" page in "Clock-In Mode", then tap "Leave" at the bottom of the screen to submit a leave application. Employees can attach relevant supporting documents when submitting a leave application, such as medical certificates or reimbursement receipts.

Announcement Attachments

Home > Management Mode > Send Notifications > Announcement > Add Announcement > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", then select "Announcement", and then tap "Add Announcement" to enter the add announcement page. Administrators can add attachments to announcements, such as policy documents or event posters, for members to download and view.

Policy Attachments

Home > Management Mode > Send Notifications > Policy > Category > Add Policy > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", select "Policy", then select "Category", and then tap "Add Policy" to enter the add policy page. When adding or updating company policies, administrators can attach related files, such as PDF regulations or operation manuals.

Goal Attachments

Home > Management Mode > Send Notifications > Goal > Add Goal > Attachment

Administrators can tap "Send Notifications" on the "Home" page in "Management Mode", then select "Goal", and then tap "Add Goal" to enter the add goal page. When publishing goals, administrators can attach planning documents or related materials to help employees understand the goal content more deeply.

Downloadable Document Attachments

Home > Management Mode > Personnel > Organization Shared Documents > Add Shared Document > Attachment

Administrators can tap "Personnel" on the "Home" page in "Management Mode", then select "Organization Shared Documents", and then tap "Add Shared Document" to enter the add shared document page. Administrators can upload form templates, operation guides, or other work documents to the cloud for employees to quickly download.

How Large Is 10GB of Space?

10GB of cloud storage space is approximately equal to 10,000 MB; using the common binary conversion in computers, it is approximately 10,240 MB.

Assuming the company only uses photo clock-in on workdays, with 5 workdays per week, 5 people in the company, and each person taking 1 photo when clocking in and 1 photo when clocking out each day, approximately 50 clock-in photos will be generated each week.

If each clock-in photo averages approximately 0.5 MB, 10GB of cloud storage can hold more than 19,000 photos. At approximately 215 photos per month, this is more than 90 months—or over 7 years—of clock-in photo records.

The actual number of photos that can be stored will vary depending on photo resolution, compression ratio, and file size.

View Cloud Storage Usage

Home > Management Mode > More > Cloud Storage Usage

The organization creator can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Usage". If the creator has subscribed to a storage plan, this page shows the current organization's cloud storage usage.

Cloud Storage Usage Has Reached 90%

When an organization's cloud storage usage reaches 90%, the system displays "Cloud storage usage has reached 90%" on the Home page to warn the organization creator that storage is approaching its limit. The creator can open "Cloud Storage Usage" to review current usage, free up space, or upgrade the plan.

Cloud Storage Is Full

When an organization reaches its cloud storage limit, the system displays "Cloud storage is full" on the Home page. The organization cannot upload new files or photos. The creator can open "Cloud Storage Usage" to review current usage, delete unnecessary files, or upgrade the plan.

Restrictions When Cloud Storage Is Full

When cloud storage is full, users in the organization cannot add data that consumes cloud storage, including:

  • Announcements: New files cannot be attached when creating or editing an announcement.
  • Policies: Attachment uploads are temporarily unavailable when creating or updating a policy.
  • Goals: Attachments cannot be added when publishing a new goal or updating an existing goal.
  • Organization Shared Documents: New shared-document attachments cannot be uploaded.
  • Personnel Uploads: Users (employees) cannot add files from the personnel upload page.
  • Leave Requests: New supporting documents cannot be attached to a leave request.
  • Clock-In Photos: Users cannot upload new photos when clocking in.

Existing files and photos remain stored and are not deleted. The organization creator can remove files that are no longer needed, upgrade the cloud storage plan, or resume uploading after space becomes available.

Free Up Space

Home > More > Cloud Storage Usage > Free Up Space

The organization creator can tap "More" at the bottom of the "Home" page, select "Cloud Storage Usage", and then tap "Free Up Space". Storage can be cleared for seven categories: announcements, policies, goals, organization shared documents, personnel uploads, leave requests, and clock-in photos.

For each category, the creator can delete files older than 1 month, 3 months, 6 months, or 1 year, or delete all files. Confirm that the files are no longer needed before deleting them. Deleted files cannot be recovered.

Cancel Subscription

If the organization creator cancels the storage plan or switches to the ad-free-only plan, the following changes take effect:

  • Existing Documents and Photos:

    • All uploaded documents and photos within the organization will be fully retained and will not be deleted or lost.
    • This protects the organization's data from loss when the subscription changes.

  • File Access Restrictions:

    • Everyone in the organization will be unable to view or access documents and photos, and they will also be unable to upload new files.
    • Normal access to all files is restored only after resubscribing to a cloud storage plan.

Recommendation:

Before canceling or switching plans, carefully evaluate file management needs and notify organization members in advance to ensure important data usage and smooth workflows are not affected.

When Downgrading from the 10GB Plan to the 1GB Plan

When the organization creator downgrades from the 10GB plan to the 1GB plan, the following rules apply:

  • If the organization's total usage is less than 1GB:

    • The administrator and organization members can continue normal use, including uploading new files or photos.

  • If the organization's total usage exceeds 1GB:

    • Existing Files and Photos: The administrator and members can still view existing files and photos.
    • Upload Restrictions: All members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced to below 1GB.

Recommendation:

  1. Before downgrading, clean up unnecessary files to reduce storage usage and avoid affecting use.
  2. If more storage space is needed, consider upgrading the plan again to maintain normal organization operations.

This ensures smooth file management and prevents daily operations from being interrupted due to insufficient storage space.

Notes

  1. Cloud Space Management

    • It is recommended to regularly clean up unnecessary files to ensure effective use of cloud space.
    • If 10GB of cloud storage space is insufficient, consider upgrading to a higher-capacity plan, if applicable.

  2. Data Security Protection

    • All uploaded files are encrypted, ensuring data security during transmission and storage.

  3. Storage Space Sharing Mechanism

    • Multiple organizations under the same creator share 10GB of storage space, and space usage is calculated based on the total file volume across all organizations.

Frequently Asked Questions

Q1: How do I subscribe to the "Organization Ad-Free Monthly Plan + Organization 10GB Cloud Storage Monthly Plan"?

A: The organization creator can tap "PREMIUM" at the bottom of the "Home" page in "Management Mode" and select the "Organization Ad-Free + 10GB Storage Monthly Plan". Only the creator can subscribe organizations they created; non-creators cannot subscribe.

Q2: What are the main feature highlights of subscribing to this plan?

A: The plan provides three main benefits: one month of ad-free use for all organizations owned by the creator, 10GB of shared cloud storage for members to upload and centrally manage files, and expanded data export permissions. Administrators can export personal or all personnel data for a period of up to one year.

Q3: Who can subscribe to this plan for an organization?

A: Only the "organization creator" can subscribe, and the plan applies to every organization owned by that creator. An administrator who is not the creator cannot subscribe that organization. The creator account must also be used on the same phone to keep organization subscription information consistent.

Q4: Which functions can the 10GB cloud storage space be used for?

A: This 10GB cloud storage space is exclusively available to Premium subscribers and can be used for the following functions: uploading photos during photo clock-in, uploading various files in "My Uploads", attaching supporting documents to leave applications, adding attachments to announcements, attaching files to policies, adding plans or related materials to goals, and uploading documents for members to download in "Organization Shared Documents".

Q5: How large is 10GB of cloud storage space, and how many photos can it store?

A: 10GB of cloud storage space can store more than 19,000 clock-in photos. Based on an estimate of 5 people, 5 workdays per week, and each person taking 1 clock-in photo and 1 clock-out photo per day, approximately 50 photos are generated each week, and approximately 215 photos are generated each month. This can store more than 90 months of records, equivalent to more than 7 years of clock-in photo records. The actual number of photos that can be stored will vary depending on photo size.

Q6: How do I view the organization's cloud storage usage?

A: The organization creator can tap "More" at the bottom of the "Home" page in "Management Mode", then select "Cloud Storage Usage". If the creator has subscribed to a storage plan, this page shows the current organization's cloud storage usage.

Q7: What happens to uploaded files if the organization storage capacity plan subscription is canceled?

A: If the organization creator cancels the storage subscription or switches to the ad-free-only plan, all uploaded documents and photos remain stored and are not deleted or lost. However, organization members cannot view or access those files and cannot upload new ones. Normal access is restored only after resubscribing to a cloud storage plan. Evaluate storage needs and notify members before changing plans.

Q8: What storage usage restrictions apply when downgrading from the 10GB plan to the 1GB plan?

A: If the organization's total usage is less than 1GB, the administrator and members can continue normal use and upload files. However, if the organization's total usage exceeds 1GB, existing files and photos can still be viewed, but all members in the organization will be unable to upload any files or use photo clock-in until the organization's total usage is reduced to below 1GB. Therefore, it is recommended to clean up unnecessary files before downgrading or consider upgrading again to maintain normal operations.

Q9: Where does the 90% cloud storage usage warning appear?

A: When the organization's cloud storage usage reaches 90%, the system displays "Cloud storage usage has reached 90%" on the Home page. The organization creator can go to "Home" > "Management Mode" > "More" > "Cloud Storage Usage" to view detailed usage information.

Q10: Where does the cloud storage full warning appear?

A: When the organization reaches its cloud storage limit, the system displays "Cloud storage is full" on the Home page and no new files or photos can be uploaded. The organization creator can go to "Home" > "Management Mode" > "More" > "Cloud Storage Usage" to review usage, delete unnecessary files, or upgrade the plan.

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