All Clock-In Records

All Clock-In Records combines records created both with and without a selected schedule.

Home > Management Mode > Clock-In Records & Management > All Clock-In Records

From the Management Mode home page, select Clock-In Records & Management, then All Clock-In Records. Administrators can review, manage, or export clock-in information for all employees from this page.

Select a clock-in time to view the complete record details, including:

  1. Clock-In Time: The date and time of the clock-in.
  2. GPS Location: The coordinates or address returned by the device at the time of clock-in. Accuracy depends on location permissions, signal quality, and the surrounding environment.
  3. Wi-Fi: Wi-Fi hotspot information returned by the device at the time of clock-in.
  4. IP: The network IP address returned when the clock-in device connected.
  5. NFC: The corresponding NFC tag information, if NFC clock-in was used.
  6. Bluetooth: Bluetooth signal and device information, if Bluetooth clock-in was used.
  7. Clock-In Type: For example, Regular Shift or Overtime.
  8. Clock-In Point: The branch, department, or designated clock-in point used for the record.
  9. Clock-In Method: The method the employee used to clock in.
  10. Photo: A photo taken and uploaded when the employee clocked in, if available.

View User (Employee) Clock-In Records

Home > Management Mode > Clock-In Records & Management > All Clock-In Records > Select an Employee

Select an employee to open their personal clock-in records. By default, the page shows records from the first day of the current month through today. Icons and markers indicate each record's status:

  • Purple clock: Overtime clock-in.
  • Dark blue M: A clock-in record manually added by an administrator.
  • Orange A: A correction clock-in record that is awaiting approval.
  • Light blue A: An approved correction clock-in record.

A correction clock-in record marked with an orange A is excluded from exported data until it is approved. After approval, the icon changes to a light blue A and the record is included in exported data.

The system only displays records from the employee's start date or official hire date onward. If records are missing, check whether the date was accidentally set to a future date.

Home > Management Mode > Personnel > User Profile > Edit User Profile > Start Date / Official Hire Date

Administrators can follow this path to confirm the employee's start date or official hire date.

View a Different Date Range

Select another date range to view additional clock-in records.

Add a Clock-In Record

Home > Management Mode > Clock-In Records & Management > All Clock-In Records > Select an Employee > Add Clock-In Record

If an employee forgets to clock in or selects the wrong shift, an administrator can follow this path to add the correct clock-in record.

Delete a Clock-In Record

Home > Management Mode > Clock-In Records & Management > All Clock-In Records > Select an Employee > Select the Record > Delete

Select an employee and the applicable clock-in record, then choose Delete.

🚨 Warning: Deleted clock-in records cannot be recovered. Confirm the record before deleting it.

Modify a Clock-In Record

SwipePoint does not currently support directly editing a clock-in record. To correct a record, add the correct one first, then delete the incorrect one.

View User (Employee) Clock-In Notes

Home > Management Mode > Clock-In Records & Management > All Clock-In Records > Select an Employee > Select the Clock-In Time

Select a record's clock-in time to view any note the employee entered when clocking in.

Download Clock-In Record Photos

If an employee took and uploaded a photo when clocking in, an administrator can save it as follows:

  1. In Management Mode, select Clock-In Records & Management.
  2. Select All Clock-In Records, then choose the employee and applicable record.
  3. Open the photo and select the share button in the upper-right corner.
  4. From the system share menu, save the photo to the device or share it with another app.

Frequently Asked Questions

Q1: How do I open the All Clock-In Records page?

A: Go to Home > Management Mode > Clock-In Records & Management > All Clock-In Records. This page combines records created both with and without a selected schedule.

Q2: What can I do on the All Clock-In Records page?

A: Administrators can review, manage, and export clock-in records for all employees, including records created with or without a selected schedule.

Q3: What details appear after I select a clock-in time?

A: Available details can include the clock-in time, GPS location, Wi-Fi, IP, NFC, Bluetooth, clock-in type, clock-in point, clock-in method, and photo. The fields shown depend on the clock-in method and available record data. GPS accuracy also depends on device permissions, signal quality, and the surrounding environment.

Q4: How do I view a specific employee's clock-in records?

A: Go to Home > Management Mode > Clock-In Records & Management > All Clock-In Records, then select an employee. By default, the page shows records from the first day of the current month through today.

Q5: What do the icons and markers on the employee record page mean?

A: A purple clock indicates overtime; a dark blue M indicates a record manually added by an administrator; an orange A indicates a correction record awaiting approval; and a light blue A indicates an approved correction record.

Q6: What does an orange A on a clock-in record mean?

A: It indicates a correction clock-in record that is awaiting approval, so the record is excluded from exported data. After approval, the icon changes to a light blue A and the record is included in exported data.

Q7: Why might an employee's clock-in records be missing?

A: A common cause is an incorrect start date or official hire date, such as a date accidentally set in the future. Go to Home > Management Mode > Personnel > User Profile > Edit User Profile and confirm the date.

Q8: How do I add an employee's clock-in record?

A: Open All Clock-In Records, select the employee, then choose Add Clock-In Record. Use this option when an employee forgot to clock in or selected the wrong shift.

Q9: How do I delete an employee's clock-in record?

A: Open the employee's personal clock-in records, select the applicable record, then choose Delete. Deleted records cannot be recovered, so confirm the record before deleting it.

Q10: How do I modify an employee's clock-in record?

A: Direct editing is not supported. Add the correct record first, then delete the incorrect one.

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