Leave Policy

Home > Admin Mode > Leave > Leave Type Settings

From the Home page in Admin Mode, select "Leave," then select "Leave Type Settings" to open the Leave Type Settings page. Administrators can view entitlement-based and general leave types, as well as disable or enable leave types.

Default Leave Types

The system includes common leave types used in Taiwan under the Labor Standards Act, the Regulations of Leave-Taking of Workers, the Gender Equality in Employment Act, and related requirements. These include annual leave, compensatory leave, personal leave, ordinary sick leave, bereavement leave, marriage leave, job-seeking leave, family care leave, official leave, occupational injury and sickness leave, unpaid leave for medical treatment, Prenatal Checkup Accompaniment and Paternity Leave, Parental Leave Without Pay, and others. Eligibility, duration, pay, and application procedures remain subject to the latest laws and the organization's policies.

A future update will allow administrators to import local government public holidays.

Leave Types

SwipePoint provides two categories of leave types for administrators to configure:

General Leave Types: Leave that employees can apply for directly under applicable rules. Common examples include personal leave, sick leave, bereavement leave, and menstrual leave.
Entitlement-Based Leave Types: Leave granted by an organization under applicable laws or internal policies, primarily measured in hours. Examples include annual leave and compensatory leave. Employees usually earn these entitlements through seniority, overtime hours, or other qualifying conditions; employees cannot increase the balances themselves.

General Leave Types

Home > Admin Mode > Leave > Leave Type Settings > General Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "General Leave Types" to open the General Leave Types page. Administrators can view and edit general leave types here.

Add a General Leave Type

Home > Admin Mode > Leave > Leave Type Settings > General Leave Types > Add General Leave Type

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "General Leave Types" to open the General Leave Types page. Administrators can add a general leave type here.

Enter a custom name for the general leave type. Set the reminder hours, limit hours, wage, wage multiplier, and whether the leave type appears on the Clock-in Home page. When finished, select "Done" to add the leave type.

General Leave Type Use Cases

Typhoon Leave: When the government announces a suspension of work and classes, or a natural disaster affects commuting and business operations, employers should handle attendance and wages according to local announcements, the organization's policies, and relevant Ministry of Labor guidance. Organizations can also create a custom leave type to record the related attendance status.
Indigenous Peoples' Traditional Festival Leave: Employees with Indigenous status may take three days of leave each year under the Commemorative Days and Holidays Act and the dates announced by the competent authority. They may select the three days from the traditional ceremonial dates of their own Indigenous group or that of a parent or spouse. Employees should provide proof of their Indigenous group as required by the employer, such as a household certificate or household registration transcript.

Reorder General Leave Types

Home > Admin Mode > Leave > Leave Type Settings > General Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "General Leave Types" to open the General Leave Types page. Press and hold the leave type you want to move, then drag it up or down to change its order.

Disable a General Leave Type

Home > Admin Mode > Leave > Leave Type Settings > General Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "General Leave Types" to open the General Leave Types page.

Select the general leave type you want to disable, then select "Disable" in the upper-right corner.

Add an Entitlement-Based Leave Type

Home > Admin Mode > Leave > Leave Type Settings > Entitlement-Based Leave Types > Add Entitlement-Based Leave Type

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "Entitlement-Based Leave Types" to open the Entitlement-Based Leave Types page. Administrators can add an entitlement-based leave type here.

Enter a custom name for the entitlement-based leave type and choose whether it appears on the Clock-in Home page. When finished, select "Done" to add the leave type.

Entitlement-Based Leave Type Use Cases

Birthday Leave: Special leave available on an employee's birthday or during their birth month, giving them time to relax or celebrate with family and friends.
Family Day Leave: Leave that encourages employees to spend time with their families. It is typically offered once a year for family activities or gatherings and supports work-life balance.
Education and Training Leave: Leave for training, continuing education, or professional certification exams that supports ongoing learning and professional growth.
Volunteer Service Leave: Leave that encourages participation in volunteer activities and public-interest projects. An organization may provide one or more days for employees to support causes they care about.
Mental and Physical Health Leave: Time for employees to focus on their mental or physical well-being, such as a mental health day or recovery day, helping them reset and maintain sustainable performance.
Long-Service Leave: Additional leave for employees who reach a service milestone, such as five or ten years, giving them more time to rest or travel.
Wedding Anniversary Leave: Leave for married employees on their wedding anniversary, giving them time to celebrate with their spouse.
Family Caregiving Leave: Leave for employees who need to care for family members, such as elderly parents or young children, helping reduce caregiving pressure.
Company Celebration Leave: Leave provided for a company anniversary or important annual event so employees can participate in and celebrate the organization's achievements.

Reorder Entitlement-Based Leave Types

Home > Admin Mode > Leave > Leave Type Settings > Entitlement-Based Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "Entitlement-Based Leave Types" to open the Entitlement-Based Leave Types page. Press and hold the leave type you want to move, then drag it up or down to change its order.

Disable an Entitlement-Based Leave Type

Home > Admin Mode > Leave > Leave Type Settings > Entitlement-Based Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "Entitlement-Based Leave Types" to open the Entitlement-Based Leave Types page.

Select the entitlement-based leave type you want to disable, then select "Disable" in the upper-right corner.

Before disabling an entitlement-based leave type, confirm whether any employees still have unused hours for that leave type.

Disabled Leave Types

Home > Admin Mode > Leave > Leave Type Settings > Disabled Leave Types

From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "Disabled Leave Types" to open the Disabled Leave Types page. Administrators can view disabled leave types and enable them again here.

Leave Type Settings

Home > Admin Mode > Leave > Leave Type Settings

Leave Reset

After January 1 each year, the system automatically resets and recalculates the leave statistics for all users (employees) in the organization. This feature helps organizations reset the previous year's leave records and begin accumulating data for the new year, reducing the time and effort administrators spend processing and adjusting large volumes of leave records.

Frequently Asked Questions

Q1: Can leave types be modified?

A: Administrators can adjust the settings for a leave type on the Leave Type Settings page, but leave type names cannot currently be edited. To change a name, disable the existing leave type and add a new general or entitlement-based leave type.

Q2: Can I add a leave type?

A: Yes. From the Home page in Admin Mode, select "Leave," select "Leave Type Settings," then select "Entitlement-Based Leave Types" or "General Leave Types" to add a custom leave type for the organization.

Q3: Where can I find the leave policy settings?

A: From the Home page in Admin Mode, select "Leave," then select "Leave Type Settings."

Q4: Which default leave types does the system include?

A: The system includes common leave types used in Taiwan, including annual leave, compensatory leave, personal leave, ordinary sick leave, bereavement leave, marriage leave, job-seeking leave, family care leave, official leave, occupational injury and sickness leave, unpaid leave for medical treatment, Prenatal Checkup Accompaniment and Paternity Leave, Parental Leave Without Pay, and others. Eligibility, duration, pay, and application procedures remain subject to the latest laws and the organization's policies. A future update will allow administrators to import local government public holidays.

Q5: Can administrators create custom leave types in addition to the defaults?

A: Yes. Administrators can add custom leave types for the organization on the Leave Type Settings page.

Q6: What are common use cases for custom leave types?

A: Common use cases include typhoon leave, Indigenous Peoples' Traditional Festival Leave, birthday leave, family day leave, education and training leave, volunteer service leave, mental and physical health leave, long-service leave, wedding anniversary leave, family caregiving leave, and company celebration leave.

Q7: What does Leave Reset do, and when does it run?

A: After January 1 each year, Leave Reset automatically resets and recalculates the leave statistics for all users in the organization. It helps organizations reset the previous year's leave records and start accumulating data for the new year, reducing the time and effort administrators spend processing and adjusting leave records.

Q8: How do administrators open Leave Type Settings, and what can they do there?

A: From the Home page in Admin Mode, select "Leave," then select "Leave Type Settings." Administrators can view entitlement-based and general leave types, as well as disable or enable leave types.

Q9: Which leave types are provided by default, and which laws are they based on?

A: The system includes common leave types used in Taiwan under the Labor Standards Act, the Regulations of Leave-Taking of Workers, the Gender Equality in Employment Act, and related requirements. These include annual leave, compensatory leave, personal leave, ordinary sick leave, bereavement leave, marriage leave, job-seeking leave, family care leave, official leave, occupational injury and sickness leave, unpaid leave for medical treatment, Prenatal Checkup Accompaniment and Paternity Leave, Parental Leave Without Pay, and others.

Q10: How does an administrator add a custom entitlement-based leave type?

A: Go to "Home > Admin Mode > Leave > Leave Type Settings > Entitlement-Based Leave Types," select "Add Entitlement-Based Leave Type," enter a custom name, and choose whether it appears on the Clock-in Home page. Select "Done" to add it.

Q11: Which options can an administrator configure when adding a general leave type?

A: Go to "Home > Admin Mode > Leave > Leave Type Settings > General Leave Types." Enter a custom name, then set the reminder hours, limit hours, wage, wage multiplier, and whether the leave type appears on the Clock-in Home page. Select "Done" to add it.

Q12: How does an administrator disable an entitlement-based leave type, and what should be checked first?

A: On the "Home > Admin Mode > Leave > Leave Type Settings > Entitlement-Based Leave Types" page, select the leave type, then select "Disable" in the upper-right corner. Before disabling it, confirm whether any employees still have unused hours for that leave type.

Q13: Where are disabled leave types shown, and can administrators enable them again?

A: Disabled leave types appear on the "Home > Admin Mode > Leave > Leave Type Settings > Disabled Leave Types" page. Administrators can review and enable them again there.

Q14: How do I change the name of a leave type?

A: Leave type names cannot currently be edited. Disable the existing leave type, then add a new custom general or entitlement-based leave type.

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