Feature Highlights
SwipePoint integrates automated work-hour management, GPS clock-in, Wi-Fi clock-in, NFC, Bluetooth clock-in, remote work anti-fraud measures, and Google/Apple integrated clock-in. It features automated tenure calculation, medal reward systems, team goal-setting, and company policy creation functionalities. It is designed for both remote and in-person attendance management, effectively enhancing HR efficiency and corporate management, making it the preferred software for HR management and internal communications.
Wi-Fi Positioning Clock-in
Wi-Fi positioning clock-in utilizes Wi-Fi signals to determine employees' locations and attendance accurately. It provides better accuracy and stability indoors compared to GPS, making it ideal for large offices, factories, or warehouses. Employees only need a smartphone and existing Wi-Fi networks, reducing hardware costs and offering flexibility. The data collected can be analyzed for improved efficiency and management.
Fixed QR Code Clock-in
Scanning a fixed QR code simplifies the clock-in process. Employees scan the code to instantly clock in, significantly reducing waiting time and eliminating the need for specialized hardware. Data is transmitted to the backend in real-time, enhancing transparency and immediacy of attendance management. This economical and efficient method suits various scenarios including offices, meeting rooms, and construction sites.
Photo Clock-in
The Photo Clock-in feature provides visual proof of employees' clock-in location and time, enhancing transparency and reducing fraudulent clock-ins. It is especially beneficial for field staff, allowing quick verification of their presence at designated locations and ensuring accurate attendance records.
NFC Positioning Clock-in
SwipePoint’s NFC clock-in allows quick attendance marking by placing an NFC-enabled device near a specified point. It simplifies the process, reduces errors, and ensures authenticity with unique identifiers, syncing data instantly to backend systems for improved accuracy and easier management.
Button Click Clock-in
Clicking a button on SwipePoint records attendance with GPS coordinates, ensuring accuracy and flexibility, ideal for remote or traveling employees. Immediate data transmission reduces HR workload, cuts costs, and simplifies employee management.
Bluetooth Positioning Clock-in
Bluetooth-based clock-in offers precise indoor positioning with minimal battery use. Employees' smartphones connect to Bluetooth transmitters, allowing quick setup and reliable attendance recording. Real-time data facilitates improved attendance management and operational insights.
IP Positioning Clock-in
IP positioning clock-in matches employees' device IP addresses against trusted ranges to ensure attendance from specified locations, ideal for fixed offices or specific remote work sites. Managers can monitor attendance location and adjust IP ranges as needed.
GPS Positioning Clock-in
GPS-based clock-in provides precise, real-time employee location tracking, crucial for field or remote workers. It enhances transparency, eliminates physical hardware needs, and supports route optimization and efficiency analysis, benefiting modern HR management.
Dynamic QR Code Clock-in
Dynamic QR codes offer enhanced security by regularly updating, significantly reducing fraud risk. Employees quickly clock in with personal smartphones, simplifying operations, reducing hardware costs, and supporting eco-friendly practices. Real-time data improves attendance management accuracy and security.
Automated Work Hour Calculation
SwipePoint automatically tracks and calculates working hours, including regular hours, overtime, and breaks, streamlining payroll and HR tasks, improving employee efficiency, and simplifying attendance management.
Remote Work Anti-Fraud
SwipePoint verifies remote employees’ GPS locations against registered home addresses during clock-in, ensuring accurate work-from-home reporting. Privacy-conscious design supports secure remote management.
Photo Upload
Employees can upload company event or asset photos for better interaction, asset tracking, and document management, promoting eco-friendly practices and operational efficiency.
Team Goal Setting
SwipePoint enables clear team and individual goal-setting, tracking, and management, automatically generating performance reports to enhance efficiency and collaborative achievements.
Automated Tenure Calculation
SwipePoint automatically calculates tenure, impacting employee benefits, promotions, and pay adjustments. It assists management in tracking tenure for improved career planning, enhancing employee satisfaction and loyalty.
Medal Reward System
SwipePoint's medal reward system motivates employees through recognition for punctuality, performance, teamwork, and service excellence, fostering a positive competitive environment and improved productivity.
Company Policy Creation
SwipePoint simplifies the creation and management of company policies, including overtime, leave policies, and disciplinary actions, providing transparency and efficient approval workflows.
Performance Reviews
SwipePoint facilitates real-time, comprehensive employee evaluations, allowing management to track and provide feedback efficiently, enhancing team management effectiveness.
Annual Public Holiday Updates
Automatically updates national holidays as per local labor laws, ensuring compliance and efficient holiday management.
HR Calendar Management
SwipePoint's automated HR calendar management tracks holidays and tenure, facilitating efficient team and schedule management.
Emergency Contacts
SwipePoint securely stores emergency contact information for immediate access during workplace emergencies, enhancing employee safety and welfare.
Document Downloads
SwipePoint facilitates controlled sharing of company documents, enhancing security and accessibility for employees.
Company Directory
SwipePoint maintains an accurate, searchable company directory for easy employee communication and collaboration.
Acting Position Notifications
Ensures smooth delegation during employee absences through timely notifications and transparent approval processes.
Announcements
SwipePoint simplifies employee announcements, enhancing communication efficiency.
Overtime Applications
Employees easily apply for overtime, with real-time supervisor approval notifications and transparent record-keeping.
Leave Applications
Simplifies leave applications with automated synchronization to Google and company calendars, enhancing transparency and operational smoothness.
Retroactive Clock-in Applications
Allows employees to correct missed clock-ins, subject to policy, ensuring accurate attendance records.
Birthday Reminders
Automated reminders for employee birthdays, enhancing company culture and employee appreciation.
Work-from-Home Application
As remote working and work-from-home become increasingly common, SwipePoint has kept pace by adding a feature for employees to apply directly within our application for working from home. This feature not only simplifies and streamlines the remote work application process but also provides an opportunity for effective communication between supervisors and employees regarding work patterns. Once an employee submits a work-from-home application, their immediate supervisor will receive a notification. Supervisors can then review and approve or reject applications based on actual circumstances and needs. SwipePoint aims to create an easy-to-use and flexible HR management environment, and our work-from-home application feature embodies this commitment. No matter where your team is working from, we are dedicated to ensuring your business operations remain smooth and efficient.
Fieldwork and Business Trip Application
SwipePoint understands the importance of flexibility and adaptability in today's business world. To achieve this, we provide a feature allowing employees to apply for fieldwork or business trips directly through our application. When employees need to travel for business or conduct offsite duties, they can submit an application via our app. Upon submission, their immediate supervisor receives a notification. Supervisors can view the details and decide whether to approve the request. This setup is intended to make workflows more transparent and efficient, ensuring all business operations are appropriately supervised and managed. Through SwipePoint, we aim to offer a reliable way to manage employees' fieldwork and business trips easily, ensuring smooth operations for your business.
The following features are under development and will be available soon:
LINE Clock-In
SwipePoint integrates with LINE, the popular messaging app, making clock-ins more convenient and intuitive. Employees can clock in directly through LINE without switching to a separate attendance app. Many employees already use LINE daily, so LINE clock-ins reduce the time required to learn and adapt to new systems. After clocking in, employees and managers receive immediate notifications and confirmations through LINE. Companies no longer need dedicated clock-in hardware; employees can use their smartphones to clock in. Utilizing LINE’s diverse features, such as messages and stickers, makes attendance processes more fun and interactive. For example, employees could send a "Good Morning" sticker when clocking in. The SwipePoint LINE clock-in feature provides a modern, convenient, and interactive attendance method, enhancing employee engagement and satisfaction.
Irregular Clock-in Alerts
Using SwipePoint’s attendance system effectively helps prevent irregular clock-ins. The system automatically identifies and records employee clock-in and clock-out times and allows for predefined flexibility; clock-ins within this grace period are treated as normal. When irregularities occur, the system immediately alerts supervisors, allowing prompt management and resolution, preventing unnecessary HR disputes. SwipePoint's attendance system can also generate automated attendance reports, helping businesses manage employees' working hours and attendance more effectively.
Turnover Intention
Turnover intention refers to an employee’s likelihood of changing jobs within a specific period, or an employee's withdrawal behavior after experiencing dissatisfaction. Experts generally regard turnover intention as a composite of job dissatisfaction, the intention to quit, job-seeking tendencies, and the probability of finding other employment.
Narrowly defined, turnover refers to labor movement from within an organization to its external environment. Turnover intention means an employee, after working in an organization for a certain period and careful consideration, intends to leave—a latent desire to exit the organization. Turnover intention is considered a predictor of actual employee resignation behaviors. Factors affecting turnover intentions vary greatly, mainly originating from societal, organizational, and individual levels, including uncontrollable social factors, subjective personal psychological factors, and internal organizational environmental factors.
Turnover can be broadly divided into voluntary turnover and involuntary turnover. Involuntary turnover mainly includes dismissal, retirement, and work-related injuries. Generally, involuntary turnover can benefit enterprise development, whereas voluntary turnover often negatively affects business operations. Voluntary employee turnover may lead to decreased morale among remaining employees and losses in human capital investment, making it a focal point for management practitioners and academic researchers. Considering the significant impact turnover has on employees’ lives, families, and careers, employees usually carefully consider voluntary resignation, often showing some signs of turnover intention before officially leaving.
Automatic Calculation of Annual Leave
SwipePoint provides a convenient tool to help businesses automatically calculate employees' annual leave days. By setting leave policies in the system, SwipePoint calculates each employee’s leave entitlement based on their work performance and duration, updating automatically according to relevant laws. Employees no longer need to manually calculate leave or worry about errors or missed calculations, saving time and improving efficiency. Additionally, SwipePoint generates related reports, helping management better understand leave utilization and enhancing overall administrative efficiency.
Voting Feature
SwipePoint's voting feature offers a simple and convenient platform for various voting activities, such as voting on employee travel plans or selecting the best employee. Within SwipePoint, you can create multiple voting activities easily. Simply enter essential details like the voting topic, options, and deadlines to set up a vote. Employees can view all voting activities and vote on items of interest. The process is simple and quick, requiring just a few clicks. SwipePoint tallies votes in real-time, enabling you to monitor voting progress instantly. After the vote ends, results can be published within SwipePoint, keeping all employees informed and increasing transparency. The voting feature simplifies decision-making processes and enhances employee participation and satisfaction. Whether choosing your next company trip destination or identifying outstanding performers, SwipePoint supports you effectively.
Work Logs
SwipePoint's work log feature offers a convenient platform for employees to record their daily tasks, allowing supervisors to monitor and assess employee productivity. At the end of each workday, employees can document tasks, meetings attended, challenges faced, and even attach files or photos. Logs are updated immediately for supervisor review. Supervisors use logs to assess workload and efficiency, gaining deeper insights into work progress and employee needs, enabling better resource and support allocation. All work logs are stored in SwipePoint, providing a complete historical record for review and future improvement. This feature enhances transparency, management efficiency, and HR management effectiveness.
Proxy Clock-in
SwipePoint proudly introduces Proxy Clock-in, allowing employees who forget their phones to clock in using a colleague’s device. This ensures accurate time recording and improves convenience. However, this does not allow others to clock in on an employee's behalf; the employee must still personally clock in. Key considerations include security, privacy, accurate record-keeping, and clear auditing to prevent confusion or misuse. SwipePoint implements clear usage policies, training, and safeguards to prevent abuse, such as usage limits, ensuring flexibility while maintaining accuracy and fairness in attendance management.
SafeCheck Report
SwipePoint’s SafeCheck Report enables employees to report their real-time location and activity when working externally, keeping supervisors informed. Employees can use SafeCheck to check-in upon arrival at clients, branch inspections, or other field duties. The feature captures arrival time and location, instantly sending updates to supervisors. To maintain accuracy, SafeCheck employs location verification, ensuring check-ins only occur at designated locations, preventing false records. All SafeCheck data is stored, allowing supervisors to review historical records, manage effectively, and ensure employee safety and efficiency. Wherever employees work, SafeCheck ensures they feel cared for and respected.
Inspection Work Records
SwipePoint simplifies recording daily inspections. Pre-prepared NFC cards or QR codes with unique identifiers are placed at inspection points. Employees initiate and conclude inspections in SwipePoint, capturing comprehensive timestamps, locations, and status records. Supervisors can remotely view inspection progress via SwipePoint’s backend, generating clear reports detailing each inspection's start and end times, enhancing transparency and management efficiency.
Message Notifications
SwipePoint allows easy sending of notifications to employees for reminders or company announcements, ensuring timely communication, improved efficiency, and task completion.
Event Check-in
SwipePoint's event check-in feature offers a complete solution for organizing events, setting participation rules, and tracking attendance via dynamic QR codes. Administrators can monitor participation and generate detailed reports, enhancing event management transparency and effectiveness.
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