Export Work From Home Application Records
Home > Management Mode > Application Records > Export Work From Home Application RecordsAdministrators can click Application Records on the Home page of Management Mode, then select Export Work From Home Application Records to enter the Export Work From Home Application Records page. Administrators can export approved and pending Work From Home application records submitted by users (employees) within a specified time range.
Exported Application Record Data Format
In the exported CSV file, all column names are displayed in English, including User ID, Employee ID, Employee Name, Date, Start Time, End Time, Hours, Status, Reason, Manager Name, Submit Time, and Comments. The Chinese names listed above are provided for administrators as a reference for comparison.
The exported application record data fields are in English. The corresponding Chinese field names are listed below:
| No. | English Field | Chinese Field | Description | Example |
|---|---|---|---|---|
| 1 | User ID | Employee ID | The unique identification ID of the user (employee). | dReHKiseggH3kiOlhnj876fheKle |
| 2 | Employee ID | Personnel Number | The personnel number of the user (employee). | 1 |
| 3 | Employee Name | Employee Name | The name of the user (employee). | Lin Xiaoming |
| 4 | Date | Date | The date of the user’s (employee’s) Work From Home activity, in year/month/day format. | 2025/11/20 |
| 5 | Start Time | Start Time | The start time of the Work From Home period, in hour:minute format. | 09:00 |
| 6 | End Time | End Time | The end time of the Work From Home period, in hour:minute format. | 12:45 |
| 7 | Hours | Hours | The total number of hours calculated based on the start and end times. | 3.75 |
| 8 | Status | Status | The current review status of the application. “approved” indicates approved, “pending” indicates pending review, “declined” indicates rejected, and “canceled” indicates canceled. | approved |
| 9 | Reason | Reason | The reason or description filled in by the employee when submitting the application. | Working from home due to illness |
| 10 | Manager Name | Reviewer | The reviewer of this Work From Home record. | Zhang Xiaoya |
| 11 | Submit Time | Submit Time | The exact time when the user (employee) submitted this application, in year/month/day hour:minute format. | 2025/11/20 16:04 |
| 12 | Comments | Reviewer Response | The response left by the reviewer when approving or rejecting the application. | OK |
Export Data Description
The SwipePoint system permanently stores Work From Home application records in the cloud. However, export permissions and time ranges are subject to limitations based on the organization’s subscription status.
Export Function Categories and Limitations
Based on whether your organization subscribes to the Organization Ad-Free plan, export permissions are divided into the following two categories:
| Subscription Status | Export Scope Limitation | Time Range Limitation |
|---|---|---|
| Not Subscribed to Organization Ad-Free | Limited to individual export only, the “Export All” function is not available. | Can export up to 2 months of data only. |
| Subscribed to Organization Ad-Free | Can choose to export individual records or export all records. | Can export up to 1 year of detailed data. |
How to Resolve Garbled Text in Exported Work From Home Application Records
When you open a UTF-8 Work From Home application record CSV file directly in Excel for Windows, text may appear garbled if the file does not contain a byte order mark (BOM) or Excel interprets it using another encoding. We recommend importing the file and selecting UTF-8. Do not convert the file to ANSI or Big5, because characters that those encodings cannot represent may be lost.
Method 1: Import the UTF-8 CSV File in Excel
- Open Excel and create a blank workbook.
- Select Data > Get Data > From File > From Text/CSV. Some versions display Data > From Text/CSV directly.
- Select the exported CSV file, then select Import.
- In the preview, confirm that the file origin or encoding is UTF-8 and the delimiter is a comma.
- After confirming that the preview is correct, select Load.
Method 2: Save the CSV File as UTF-8 with BOM
- Open the CSV file in a text editor that supports encoding conversion, such as Notepad++ or VS Code.
- Change the file encoding to UTF-8 with BOM or UTF-8 BOM.
- Save it as a new file, then open the new file in Excel.
For more information, see Microsoft: Opening CSV UTF-8 files correctly in Excel.
Methods for Sharing Files from Mobile Phone to Computer
When exporting Work From Home application records, administrators can perform subsequent operations more effectively on a computer. Below are several methods for administrators to export files from a mobile phone to a computer:
Method 1: Transfer Using Cloud Storage
Administrators can upload files from their mobile phones to cloud storage services such as Google Drive or Dropbox. The steps are as follows (using Google Drive as an example):
- Download Google Drive from the Play Store or App Store.
- Open Google Drive and log in.
- On the Home page of SwipePoint Management Mode, click Application Records, then click Export Work From Home Application Records.
- On the page, select Google Drive to save the file to Google Drive.
Method 2: Transfer Using Messaging Apps
Administrators can send files from their mobile phones to a LINE single-person group or through messaging apps such as Facebook Messenger. The steps are as follows (using LINE as an example):
- Open the LINE app on your mobile phone.
- On the LINE Home page, tap the Add Friends icon at the top.
- On the Add Friends page, select Create Group.
- On the Select Friends page, directly tap Next in the top-right corner.
- Enter a group name and tap Create in the top-right corner to complete the creation of a single-person group.
- On the Home page of SwipePoint Management Mode, click Application Records, then click Export Work From Home Application Records.
- On the page, select LINE, then choose the single-person group you just created to save the file in LINE.
Frequently Asked Questions
Q1: Where is the function to export Work From Home application records?
A: You can find the Export Work From Home Application Records function by clicking Application Records on the Home page of Management Mode.
Q2: Who can use the function to export Work From Home application records?
A: Only users (administrators) with Management Mode permissions can export Work From Home application records.
Q3: What fields are included in the exported Work From Home application records?
A: The exported data includes User ID, Employee ID, Employee Name, Date, Start Time, End Time, Hours, Status, Reason, Manager Name, Submit Time, and Comments.
Q4: Why does garbled text appear when opening the exported CSV file?
A: Excel may interpret a UTF-8 CSV file without a BOM using another encoding. Use Data > Get Data > From File > From Text/CSV and select UTF-8, or save a copy as UTF-8 with BOM. Do not convert it to ANSI or Big5, because characters may be lost.
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