Overtime Clock-In Records

Home > Management Mode > Clock-In Records > Overtime Clock-In Records

In Management Mode, administrators can select Clock-In Records on the Home page, then select Overtime Clock-In Records. This page centralizes the overtime Clock-In records of all users (employees), making them easier to review and manage.

Overtime Clock-In Records are used to calculate attendance for overtime schedules.

Select a Clock-In Time to view the complete record details, including:

  1. Clock-In Time: The year, month, day, hour, and minute of the Clock-In.
  2. GPS Location: The coordinates or address recorded at the time of the Clock-In.
  3. Wi-Fi: The Wi-Fi hotspot to which the employee was connected.
  4. IP: The IP address of the network used by the Clock-In device.
  5. NFC: The corresponding NFC tag information, if NFC was used.
  6. Bluetooth: The Bluetooth signal and device information, if Bluetooth was used.
  7. Clock-In Category: Such as Regular Shift or Overtime.
  8. Checkpoint: The employee's actual Clock-In location, such as a branch, department, or fixed checkpoint.
  9. Clock-In Method: The method the employee used to clock in.
  10. Photo: A photo taken and uploaded during the Clock-In.

View an Employee's Clock-In Records

Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee

In Management Mode, administrators can select Clock-In Records on the Home page, select Overtime Clock-In Records, then select an employee. By default, the page displays the employee's records from the first day of the current month through today. Icons identify different record types and statuses:

  • Purple clock icon: An overtime Clock-In.
  • Dark blue M icon: A Clock-In record manually added by an administrator.
  • Orange A icon: A Missed Clock-In record that has not yet been approved.
  • Light blue A icon: An approved Missed Clock-In record.

An orange A icon means that the Missed Clock-In record is still awaiting approval and will not be included in exported data. After approval, the record is included in exported data and the icon changes to a light blue A icon.

The system displays only records on or after the employee's Hire Date and Official Start Date. If no records appear, one of these dates may be incorrect—for example, it may have been set to a future date. Check the dates on the Personal Information page by following this path:

Home > Management Mode > HR > Personal Information > Personal Information Edit Page > Hire Date / Official Start Date

In Management Mode, administrators can select HR on the Home page, select Personal Information, then select an employee to review the Hire Date and Official Start Date.

View a Different Time Range

Select a different time range to view additional Clock-In records.

Calculate Total Overtime Hours

Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee > Total Hours

In Management Mode, administrators can select Clock-In Records on the Home page, select Overtime Clock-In Records, then select an employee. Total Hours is the sum of the duration between each paired Start Work and End Work record within the selected time range. Because overtime does not have preset start and end times, the system calculates the total by pairing each Start Work record with an End Work record.

Common Issues

  1. Incomplete Clock-In records:
    • If an employee has a Start Work record without a corresponding End Work record, or vice versa, the calculated hours will be incorrect.
    • The employee or administrator should add the missing record promptly to prevent payroll errors.
  2. Duplicate Clock-In records:
    • Multiple Start Work or End Work records in the same period may produce an incorrect total.
    • Delete unnecessary or duplicate records to ensure that Total Hours is calculated correctly.
  3. Missing Clock-In records:
    • If an employee forgets to clock in, the system cannot form a complete Start Work and End Work pair.
    • The employee should submit a Missed Clock-In request, or an administrator can add the record in Management Mode.

  • For employees:

    1. After each Clock-In, confirm that the system displays the correct time and a successful status.
    2. Regularly review personal records in All Clock-In Records. If a record is missing or duplicated, correct it or notify an administrator promptly.

  • For administrators:

    1. Regularly review employee Clock-In records, especially missing or unusual entries.
    2. If an employee reports a missing or incorrect record, add or delete the relevant record. To correct a record, delete the incorrect one, then add the correct one.
    3. Use reports or analytics to check departmental Total Hours for payroll and workforce planning.

These checks help keep overtime calculations accurate and improve attendance management efficiency.

Add a Clock-In Record

Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee > Add Clock-In Record

In Management Mode, administrators can select Clock-In Records on the Home page, select Overtime Clock-In Records, then select an employee. If the employee forgets to clock in or selects the wrong schedule, the administrator can add a Clock-In record to keep the records accurate and complete.

Delete a Clock-In Record

Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee > Select the Clock-In Record to Delete > Delete

In Management Mode, administrators can select Clock-In Records on the Home page, select Overtime Clock-In Records, then select an employee and delete a specific Clock-In record.

Correct a Clock-In Record

SwipePoint does not support directly editing a Clock-In record. To correct an error, delete the incorrect record, then add a new record with the correct information.

View an Employee's Clock-In Note

Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee > Select the Clock-In Time

In Management Mode, administrators can select Clock-In Records on the Home page, select Overtime Clock-In Records, then select an employee. Select a Clock-In Time to view the note the employee entered when clocking in.

Download an Overtime Clock-In Photo

If an employee uploaded a photo when clocking in, an administrator can download it as follows:

  1. In Management Mode, select Clock-In Records.
  2. Select Overtime Clock-In Records, then select an employee.
  3. Select the Clock-In record to view its details.
  4. Select the photo, then select the Share button in the upper-right corner.
  5. On the share sheet, download the photo to the phone or share it with another app.

Frequently Asked Questions

Q1: What are Overtime Clock-In Records?

A: Overtime Clock-In Records centralizes the overtime Clock-In information of all users (employees) for viewing, management, and export.

Q2: How do I open the Overtime Clock-In Records page?

A: Follow this path: Home > Management Mode > Clock-In Records > Overtime Clock-In Records.

Q3: What details does an overtime Clock-In record include?

A: Select the time of a Clock-In record to view its time, GPS location, Wi-Fi hotspot, IP address, NFC tag information (if applicable), Bluetooth signal and device information (if applicable), Clock-In category, actual Clock-In location, Clock-In method, and photo.

Q4: How do I view a specific employee's overtime Clock-In records?

A: On the Overtime Clock-In Records page, select an employee. The page displays records from the first day of the current month through today by default. Select a different time range to view earlier records.

Q5: What do the icons on the employee's Clock-In Records page mean?

A: A purple clock identifies an overtime Clock-In. A dark blue M identifies a record manually added by an administrator. An orange A identifies an unapproved Missed Clock-In record, which is excluded from exported data. A light blue A identifies an approved Missed Clock-In record, which is included in exported data.

Q6: Why can't I see an employee's Clock-In records?

A: A common cause is an incorrect Hire Date or Official Start Date, such as a future date. Check the dates by following this path: Home > Management Mode > HR > Personal Information > Personal Information Edit Page.

Q7: How does SwipePoint calculate total overtime hours?

A: Within the selected time range, the system pairs each Start Work record with an End Work record and adds the duration of every pair. Because overtime has no preset start and end times, make sure every Start Work record has a matching End Work record.

Q8: How do I add, delete, or correct an overtime Clock-In record?

A: Follow this path: Home > Management Mode > Clock-In Records > Overtime Clock-In Records > Any Employee. You can add a record or select an existing record and delete it. Direct editing is not supported; to correct a record, delete the incorrect one, then add the correct one. You can also view the note the employee entered when clocking in.

Q9: Why does an employee's compensatory leave balance differ from the approved records?

A: When an employee submits a compensatory leave request, the requested hours are deducted immediately. While the request is pending, only the employee who submitted it and the assigned reviewer can see it; administrators can view it after approval. Ask the assigned reviewer to complete the review, or ask the employee to delete the request.

Subscribers receive faster support. If you encounter an error or have trouble using SwipePoint, contact the SwipePoint team through the official LINE account. LINE ID: @nka7729y | Contact us

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.