Work Records
Home > Management Mode > Work RecordsAdministrators can select “Work Records” on the “Management Mode” Home page to open the Work Records page. This page shows only work records that users (employees) have submitted; it does not show unsubmitted drafts.
Work Record Viewing Permissions
The work records available to each management role are as follows:
| Management Role | Viewing Scope |
|---|---|
| Creator | Can view the work records of all users (employees) in the organization. |
| Super Administrator | Can view the work records of all users (employees) in the organization. |
| Administrator in the Same Group | Can view work records only for users (employees) in the same group. |
| Administrator in a Different Group | Cannot view the work records of users (employees) in other groups. |
View the Work Record List
The Work Records page shows submitted work records by date. If users (employees) submitted records on a particular date, the page shows the employees who submitted records and the number of work records each employee submitted on that date.
Administrators can filter work records by date to view records for a specified date. Currently, filtering is available only by date; filtering by employee or group is not supported.
Administrators can select any employee's work records to open the details page and view the content.
View Work Record Details
After opening the work record details page, administrators can view the following information:
- Work Date
- Completed Work
- Obstacles Encountered
- Next Steps
- Attachments uploaded by the user (employee)
- Last Updated Date and Time
If a user (employee) changes a work record after submitting it, Management Mode automatically shows the updated content and last-updated time.
Administrators can only view submitted work records and attachments; they cannot edit or delete the record content. Any changes must be made by the user who submitted the record from Clock-In Mode.
The system does not send push notifications when users submit or update work records.
Frequently Asked Questions
Q1: Does Management Mode show work record drafts saved by users?
A: No. Management Mode shows only work records that users have submitted. Only the user who created a draft can view it.
Q2: Which management roles can view work records?
A: Creators and Super Administrators can view the work records of all users in the organization. Administrators in the same group can view only the work records of users in their group. Administrators in different groups cannot view content from other groups.
Q3: How can administrators filter work records?
A: Administrators can filter work records by date. Filtering by employee or group is not currently supported.
Q4: What can administrators view on the details page?
A: Administrators can view the Work Date, Completed Work, Obstacles Encountered, Next Steps, Attachments, and the Last Updated Date and Time.
Q5: Can administrators edit or delete work records?
A: No. Administrators can only view work records and attachments submitted by users. Any changes must be made by the user who submitted the record from Clock-In Mode.
Q6: Do administrators receive a push notification when a user submits or updates a work record?
A: No. The system does not send push notifications when a work record is submitted or updated.
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