Issuing Invoices for Expense Reporting

By subscribing to the SwipePoint Premium plan via the website, users (employees) or administrators can obtain a triplicate electronic invoice suitable for expense reporting. Users (employees) or administrators directly purchase the subscription plan through the SwipePoint official website. Users (employees) or administrators can log in to their accounts on the SwipePoint website and select a subscription plan. SwipePoint uses a third-party payment service to process payments. Subscribing via the website enables the issuance of triplicate electronic invoices, suitable for corporate users who purchase under their company name for expense reimbursement purposes. Once payment is completed, SwipePoint will send the electronic invoice via email for accounting purposes.

Purchasing and Invoice Issuance Process

  1. Login and Subscription:
    Users (employees) or administrators must log in to their account on the SwipePoint official website and select an appropriate Premium subscription plan.

  2. Payment Method:
    SwipePoint’s official website uses a third-party payment platform to process payments securely and conveniently.

  3. Invoice Issuance:
    After successful payment, the system automatically generates a triplicate electronic invoice and sends it via email to the subscriber's provided email address.

Notices and Reminders

  • Applicable Users for Triplicate Invoices:
    Triplicate invoices are primarily intended for companies or organizations with a Tax ID, suitable for corporate users requiring invoices for expense reimbursement. Individual users are recommended to verify if a triplicate invoice is necessary or request a duplicate invoice instead.

  • Confirmation of Invoice Information:
    During subscription, please ensure the accuracy of the company name, Tax ID, and email address provided to avoid any issues with invoice delivery or incorrect information.

  • Invoice Query and Printing:
    If a paper invoice is required, please download the PDF file from the email and print it yourself. Regarding tax reporting, if your company files manually, print the deduction copy of the electronic invoice; if filing electronically, additional printing is unnecessary.

  • Invoice Cancellation and Reissue:
    If there is incorrect information on the invoice, please contact SwipePoint customer service within 7 days.

  • Invoice Upload Deadline:
    According to the Regulations Governing the Use of Uniform Invoices, electronic invoices must be uploaded to the Ministry of Finance's Electronic Invoice Integration Platform within 48 hours of issuance.

Frequently Asked Questions

  1. Can invoices be issued for past dates?
    Electronic invoices cannot be issued for past dates; they must be issued on the transaction date and uploaded to the platform within 48 hours.

  2. How to handle errors on issued invoices?
    If the invoice has not been reported yet, it can be directly canceled and reissued; if already reported, it must be processed according to the official cancellation or credit note procedures.

Important Notices Regarding Website Subscriptions

Please pay special attention to the following rules when subscribing via the website. Do not use website subscriptions if you are unable to accept these conditions.

Website subscriptions cannot be canceled: Once a website subscription becomes active, administrators cannot cancel the subscription within the subscription period. In other words, the subscription will remain active until its expiration, regardless of continued service usage.

No automatic renewal: Website subscriptions do not feature automatic renewal. SwipePoint will notify administrators via in-app notifications in advance when the subscription period is nearing expiration, reminding them to consider renewal. Administrators can then decide whether to renew the subscription.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.