GPS Clock-in Restriction

Home > Admin Mode > Clock-in Records & Management > Clock-in Point Settings > Select Clock-in Point > GPS Clock-in Restriction

Administrators can navigate to "Clock-in Records & Management" from the Admin Mode homepage, select "Clock-in Point Settings," and access the GPS clock-in restriction settings page. GPS-based clock-in is an efficient, accurate, and convenient attendance tracking method, particularly suitable for field and remote work environments, enhancing the efficiency of HR management.

GPS positioning typically performs best in open outdoor environments, such as fields, seas, or suburbs due to ample satellite signals. However, GPS accuracy cannot be 100% guaranteed as indoor environments, weather conditions, high-rise buildings in cities, satellite visibility, and electronic interference may affect signal reception. Inside buildings or underground spaces, GPS signals are easily blocked or reflected. Extreme weather such as heavy rain or thick cloud cover can also disrupt signals. Moreover, in urban areas with numerous high-rise buildings, GPS signals can be reflected or blocked, leading to positioning errors due to limited or weak satellite signals. Thus, GPS accuracy can be compromised indoors or under certain weather conditions.

Features

  • Location Verification: Confirms employee location via phone GPS, ensuring work at designated sites.
  • Real-time Monitoring: Administrators can require employees to report locations, facilitating monitoring of work progress and timings.

How to Use

  1. Activate GPS: Employees enable GPS on their mobile devices.
  2. Clock-in Records: The system automatically logs employee locations and clock-in times.
  3. Data Logging: Clock-in data is instantly stored on the company server for administrative access.

Advantages

  • Efficient Management: Enhances transparency and accuracy in attendance management.
  • Convenience: Employees can clock in from any location, reducing reliance on fixed clock-in devices.
  • Cost Savings: Eliminates the need to purchase and maintain traditional clock-in machines.
  • Data Analysis: GPS data aids in analyzing work patterns and route planning, boosting managerial efficiency.

Suitable Scenarios

  • Field Work: Ideal for jobs requiring frequent mobility such as sales, service, and installations.
  • Remote Work: Suited for roles requiring working from various locations.

Precautions

  • Privacy Concerns: Protect employee privacy and comply with relevant legal regulations.
  • Signal Coverage: Ensure strong GPS signals to avoid disruptions.

Mandatory Photo Capture

Home > Admin Mode > Clock-in Records & Management > Clock-in Point Settings > Select Clock-in Point > GPS Clock-in Restriction > Mandatory Photo Capture

Administrators can navigate to "Clock-in Records & Management" from the Admin Mode homepage, select "Clock-in Point Settings," and access the mandatory photo capture setting. Without this feature enabled, employees have the choice to upload a photo. Once enabled, employees must capture and upload a photo as directed at the time of clock-in, such as a clock or house number that validates the exact time and location.

To ensure authenticity, it is recommended that photos include a company wall clock or a television showing a news program. The clock or television screen should clearly indicate the current date and time, helping to prevent falsification using old photos. Photos should ideally combine employee identification with these time-stamping elements for further verification.

This feature requires subscribing to the Premium "Storage Space" plan by the organization's creator, enabling cloud-based photo uploads.

Mandatory GPS Location Recording

Home > Admin Mode > Clock-in Records & Management > Clock-in Point Settings > Select Clock-in Point > GPS Clock-in Restriction > Mandatory GPS Location Recording

Administrators can enable "Mandatory GPS Location Recording" from "Clock-in Records & Management" under Admin Mode. When disabled, employees can choose whether to report GPS location. Enabling ensures GPS coordinates must be submitted during clock-in.

Important Reminders:

  1. GPS Spoofing Risks: Technical methods may still spoof GPS locations.
  2. Signal Issues: Employees may experience GPS signal upload failures due to hardware or environmental factors.
  3. Recommendation: Pair with Mandatory Photo Capture to ensure authenticity and completeness.

GPS Location of This Clock-in Point

Home > Admin Mode > Clock-in Records & Management > Clock-in Point Settings > Select Clock-in Point > GPS Clock-in Restriction > GPS Location of This Clock-in Point

Administrators set the GPS location for clock-in. Employees must be within a designated radius to clock in successfully.

Clock-in Range for This Point

Home > Admin Mode > Clock-in Records & Management > Clock-in Point Settings > Select Clock-in Point > GPS Clock-in Restriction > Clock-in Range for This Point

Administrators set a GPS clock-in radius from 10 meters to 1000 meters.

If employees frequently experience clock-in issues (out-of-range notifications), consider widening the allowed radius.

Friendly Reminder

GPS Clock-in Restriction may occasionally experience inaccuracies. Be aware of the possibility of GPS spoofing applications and consider implementing Mandatory Photo Capture to validate clock-ins effectively.

Photo Suggestions

  1. Company Wall Clock
  2. TV Showing Live News
  3. Combination of Clock and TV
  4. Clock and Employee Identification
  5. News with Timestamp
  6. Group Photos
  7. Dynamic Element Verification

These recommendations enhance the authenticity and reliability of clock-in actions when paired with GPS and photo verification.

FAQ

Q1: How to set a clock-in address?

A: Navigate to "Clock-in Records & Management" under Admin Mode, select "Clock-in Point Settings," and precisely set GPS location by inputting an address or dragging a marker on the map. Employees must be within the set radius to clock in; being outside this area will prevent clock-in.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.