Restrict Clock-In to GPS Range

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Restrict Clock-In to GPS Range

From the Management Mode home page, select Clock-In Records and Management, then Clock-In Point Settings and the required clock-in point. Open Restrict Clock-In to GPS Range to configure this method. The system uses the specified GPS location as the center and allows users (employees) to clock in only within the permitted radius.

GPS positioning is not completely precise. Indoor or underground use, tall buildings or other obstructions, device hardware, location permissions, and signal conditions can cause errors or prevent a location from being obtained. Allow a reasonable margin when setting the range, and test it on-site with the phones that will be used for clock-in.

Feature Overview

  • Range restriction: Uses a specified GPS location as the center and allows users (employees) to clock in only within the configured radius.
  • Clock-in location record: The system can obtain location data at clock-in for later review by a manager; it does not continuously track the user's location.

How to Use

  1. Set the center point: Enter an address or drag the marker on the map to set the clock-in point's GPS location.
  2. Set the permitted range: Choose a clock-in radius from 10 to 1000 meters based on the site conditions.
  3. Allow location access: When clocking in, users (employees) must enable device location services and follow the on-screen instructions to let SwipePoint obtain their location.

Advantages

  • Restricts the clock-in location: The range can be placed around an office, store, or other specified work site.
  • Flexible adjustment: The radius can be adjusted for the site's size and observed positioning errors.
  • Easy deployment: The range can be checked through phone positioning without installing a traditional time clock.

Suitable Use Cases

  • Fixed work sites: Such as offices, stores, warehouses, or construction sites.
  • Field work: Work that requires clock-in at a customer site or specified service location.
  • Multiple locations: Each location can have its own center point and permitted range.

Notes

  • Privacy and legal requirements: Clearly explain why location data is collected, how it is used, and how long it is retained, and comply with applicable privacy and labor laws.
  • Positioning errors: Building obstructions, indoor or underground use, device differences, and location permissions can affect the result.
  • Location spoofing: GPS coordinates are only a reference for verification and cannot completely prevent a falsified location.

Require a Photo

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Restrict Clock-In to GPS Range > Require a Photo

From the Management Mode home page, select Clock-In Records and Management, then Clock-In Point Settings and the required clock-in point. Open Restrict Clock-In to GPS Range to configure this method.

When this option is disabled, users (employees) may choose whether to upload a photo. When it is enabled, they must take a photo during clock-in as instructed—for example, a clock, a street number, or another image that a manager can review.

Before using this feature, the organization creator must subscribe to the Premium Storage plan so clock-in photos can be stored in the cloud.

Require GPS Location for Clock-In

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Restrict Clock-In to GPS Range > Require GPS Location for Clock-In

From the Management Mode home page, select Clock-In Records and Management, then Clock-In Point Settings and the required clock-in point. Open Restrict Clock-In to GPS Range to configure this method.

By default, GPS location is not required. Users (employees) can choose whether to submit their GPS coordinates when clocking in. Enable Require GPS Location for Clock-In if every user (employee) must submit GPS coordinates.

Important:

  1. GPS locations can be spoofed: Requiring GPS coordinates cannot completely prevent users from falsifying a location with technical tools.
  2. Location data may be missing or inaccurate: Phone hardware, location permissions, indoor conditions, or signal interference can prevent coordinates from being uploaded or reduce their accuracy.
  3. Use another verification method when appropriate: Depending on your management needs, you can also require a photo and have managers review unusual records.

GPS Location of This Clock-In Point

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Restrict Clock-In to GPS Range > GPS Location of This Clock-In Point

Enter an address or drag the marker on the map to set the center of this clock-in point. The system uses this location to determine whether a user (employee) is within the permitted clock-in radius. Before saving, confirm that the map marker is in the correct place.

Clock-In Range for This Clock-In Point

Home > Management Mode > Clock-In Records and Management > Clock-In Point Settings > Select Clock-In Point > Restrict Clock-In to GPS Range > Clock-In Range for This Clock-In Point

Managers can set a GPS clock-in radius from 10 to 1000 meters. Choose a suitable range based on the site's size, surrounding obstructions, and on-site test results.

If a user (employee) is at the correct location but frequently sees an “outside the clock-in point range” message, first check location permissions and the center point, then widen the range as appropriate.

Helpful Tips

GPS positioning can be affected by indoor or underground use, building obstructions, device hardware, location permissions, and signal conditions. Before enabling the feature for regular use, test it at different positions with the phones that will be used for clock-in and allow a reasonable margin for error.

Phone locations can also be falsified with technical tools. If managers need more information for verification, they can use Require a Photo and review unusual records. A photo is supporting information only and cannot by itself guarantee the location, time, or identity.

Photo Suggestions

  1. A fixed object at the site: Photograph a sign, device, or interior feature visible only at the specified location so the manager can review the surroundings.

  2. A street number or area sign: Without exposing sensitive information, include a street number, floor, or work-area name in the photo.

  3. A clock or current information display: A clock or screen showing current information can support a time check, but it should not be treated as conclusive proof.

  4. The user and an employee ID: If permitted by company policy, include the user (employee) and employee ID in the same image. Avoid exposing unnecessary personal data.

  5. The day's work: Depending on the job, photograph the day's task, equipment, or result to provide more on-site information for review.

  6. A group photo: A work team may be photographed in specific situations, but first obtain the relevant people's consent and follow privacy requirements.

  7. A temporarily assigned action or object: A manager can ask users to perform a specified action or hold a specified object when taking the photo as additional information for manual review.

Additional Information

GPS coordinates and photos provide supporting information only. They cannot completely eliminate positioning errors, location spoofing, or photo reuse. Establish a manual review process that matches the risk, and comply with applicable privacy, data protection, and labor laws.

Frequently Asked Questions

Q1: How do I set the clock-in address?

A: On the Restrict Clock-In to GPS Range settings page, enter an address or drag the marker on the map to set the center point. Before saving, confirm that the marker is at the correct clock-in location.

Q2: How do I set the permitted GPS clock-in range?

A: Set the GPS center of the clock-in point, then choose a permitted radius from 10 to 1000 meters. Allow a reasonable positioning margin based on the site's size and on-site test results.

Q3: What are the advantages of restricting clock-in to a GPS range?

A: Managers can limit clock-in to the area around a specified location and adjust the range for different sites without installing a traditional time clock.

Q4: When is GPS range-restricted clock-in suitable?

A: It is suitable for offices, stores, warehouses, construction sites, customer service locations, and organizations with multiple sites. Test positioning on-site with the actual phones before regular use.

Q5: Why might a user at the correct location still appear outside the range?

A: Indoor or underground use, building obstructions, phone hardware, location permissions, and signal conditions can cause errors. Check the center point and permissions first, then widen the range as appropriate based on on-site testing.

Q6: What does Require a Photo do, and which plan is needed?

A: When enabled, users (employees) must take a photo as instructed during clock-in for a manager to review. Before using this feature, the organization creator must subscribe to the Premium Storage plan.

Q7: How can clock-in photos be made easier to verify?

A: Ask users to include a fixed object at the site, a street number or area sign, or the day's work, and include the user or employee ID when appropriate. Photos are supporting information only, and their collection and retention must follow privacy requirements.

Q8: How do I require every user to submit GPS coordinates?

A: Enable Require GPS Location for Clock-In on the Restrict Clock-In to GPS Range settings page. Users (employees) must then follow the on-screen instructions to allow location access and submit coordinates during clock-in.

Q9: What should I know about requiring GPS locations?

A: GPS coordinates can be inaccurate, missing, or spoofed and should not be treated as conclusive proof. Managers can also require a photo and manually review unusual records as needed, while following privacy and data protection requirements.

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