Clock-in Mode

The Clock-in Mode is primarily designed for users (employees) to use.

Time

Clock-in Mode > Time

The time displayed in this application is synchronized with a cloud server, independent of the local time on personal devices (e.g., smartphones, tablets). This design ensures highly accurate and consistent clock-in times for all users, eliminating discrepancies caused by individual device time settings. Additionally, the displayed time adjusts automatically to the time zone set when your organization was established, enhancing convenience and accuracy.

Date

Clock-in Mode > Time > Date

Based on the time zone set for your organization, the system will automatically display the current date, ensuring alignment with your organization's time zone without requiring manual adjustments. This provides an accurate and consistent time reference.

Day of the Week

Clock-in Mode > Time > Day of the Week

The system will automatically display the current day of the week according to the time zone of your organization, ensuring accuracy and reliability.

Current Time

Clock-in Mode > Time > Current Time

The system displays the current specific time (hour and minute) based on the time zone set for your organization. This ensures synchronized, accurate, and consistent time information for smooth operations.

Cloud Synchronization

Every clock-in is automatically synced to the cloud, ensuring the safety, timeliness, and accuracy of data. Even if users switch devices or encounter device malfunctions, all clock-in records can be instantly restored from the cloud. This functionality also enhances collaboration among roles like HR and management, enabling seamless access to the latest attendance data across departments.

Time Update Frequency

The displayed time updates automatically every second, ensuring users always see server-synced time for reliable clock-ins and other operations.

Time Zone Changes

Organizations that have already been created do not currently support time zone changes. If you need to adjust the time zone settings, it's recommended to create a new organization and select the correct time zone during the setup process. Please note that creating a new organization may require reconfiguring related settings and data, so plan and back up your data accordingly.

Data Protection

All clock-in data is encrypted before being stored on cloud servers to ensure security during transmission and storage. Additionally, we strictly adhere to data protection regulations to safeguard employee privacy and prevent unauthorized access or data breaches, providing a secure and reliable data management environment.

Identity

Clock-in Mode > Identity

Displays the user’s name and job title.

Name

Clock-in Mode > Identity > Name

Displays the name of the current user.

Job Title

Clock-in Mode > Identity > Job Title

Displays the current user's job title.

Leave Status

Clock-in Mode > Leave Status

In this section, you can view the usage of annual leave, compensatory leave, sick leave, and personal leave.

Tip: Pull the screen down to refresh the data.

Annual Leave

Clock-in Mode > Leave Status > Annual Leave

This section shows your annual leave status and remaining annual leave hours. Click to view detailed information.

If the annual leave hours are incorrect, please contact your organization administrator.

Compensatory Leave

Clock-in Mode > Leave Status > Compensatory Leave

This section shows your compensatory leave status and remaining compensatory leave hours. Click to view detailed information.

If the compensatory leave hours are incorrect, please contact your organization administrator.

Sick Leave

Clock-in Mode > Leave Status > Sick Leave

This section displays your sick leave usage from January 1 of the current year to date and the remaining hours of sick leave allowed under labor laws. Click to view detailed information.

According to Taiwan's Labor Standards Act, employees can take up to 30 days of ordinary sick leave per year, calculated as 8 hours per workday, resulting in a maximum of 240 sick leave hours.

Personal Leave

Clock-in Mode > Leave Status > Personal Leave

This section displays your personal leave usage from January 1 of the current year to date and the remaining hours of personal leave allowed under labor laws. Click to view detailed information.

According to Taiwan's Labor Standards Act, employees can take up to 14 days of personal leave per year, calculated as 8 hours per workday, resulting in a maximum of 112 personal leave hours.

Missed Clock-ins

Clock-in Mode > Missed Clock-ins

If you missed a clock-in, you can use the missed clock-in feature to submit an application. Once submitted, the system will notify the missed clock-in reviewer for approval. After approval, the missed clock-in record will be officially added to your clock-in history, ensuring completeness of attendance data.

Tip: If you cannot find this feature, it means the administrator has disabled the missed clock-in feature. For more information or to enable this feature, please contact the administrator.

My Schedule

Clock-in Mode > My Schedule

Displays the employee's schedule in a calendar format.

My Uploads

Clock-in Mode > My Uploads

My Uploads enables users to easily upload and manage personal related file data, such as clock-in attachments, work documents, or photos. All files are centrally stored for easy access and organization by users and administrators.

Key Features

  1. Convenient Uploads: Supports various file formats (e.g., PDF, Word, Excel, images) to meet different work scenarios.
  2. Self-management: Users can upload and manage files independently, ensuring data security and privacy.
  3. Historical Records: A complete upload history allows you to review past data and delete or re-upload files as needed.

Usage Examples

  • Photo Attachments: Upload on-site photos from customer visits as clock-in supplements.
  • Report Documents: Upload daily work reports or completed task documents for supervisor review.
  • Expense Receipts: Upload receipts or invoices for travel or other expenses for reimbursement.
  • Technical Files: Upload technical specifications or design drawings for ongoing projects to share with the team.

Notes

  1. Single file size limit: 25 MB. Larger files need to be compressed before uploading.
  2. Photos exceeding 1920 pixels in width or height will be automatically resized to a maximum of 1920 pixels for the longest side.
  3. Only work-related files should be uploaded; avoid unnecessary or personal confidential files.

File Upload

Clock-in Mode > My Uploads > File Upload

The File Upload feature allows users to conveniently save required files to the system's cloud space, supporting multiple upload methods, including taking photos, selecting images from the album, or choosing files from the device.

Feature Details

  1. Diverse File Sources

    • Take Photos: Instantly capture and upload for on-site data recording.
    • Album: Select already captured images from your phone's album to upload.
    • Documents: Upload PDF, Word, Excel, and other work documents to meet diverse needs.

  2. Cloud Storage Support
    All files are stored in the cloud, providing stable and reliable data preservation to ensure availability at all times.

Usage Restrictions

  • Subscription Requirement:
    This feature requires the organization creator to subscribe to the Premium Storage Space plan to enable cloud attachment upload functionality.
  • File Size Limit:
    Single files must not exceed 25 MB. For larger files, please contact the administrator for support.

Usage Examples

  • Meeting Notes: Instantly capture whiteboard content and upload for later reference.
  • Expense Reimbursements: Upload receipt photos as reimbursement proof to share with the finance team.
  • Work Outputs: Upload work documents, such as proposals or project progress reports, for supervisor review.

Notes

  1. Photos exceeding 1920 pixels in width or height will be resized automatically to a maximum of 1920 pixels for the longest side.
  2. Uploaded files must be work-related. Avoid uploading irrelevant or personal files.
  3. Ensure a stable network connection to prevent interruptions or failures during the upload process.

Announcements

Clock-in Mode > Announcements

The Announcements feature provides an efficient channel for internal organizational communication. It displays announcements published by administrators. Employees can click on announcements to view details, ensuring important information is promptly conveyed and effectively managed.

Feature Details

  1. Real-time Announcements

    • Announcements are published by administrators and may include updates on regulations, meeting notices, event schedules, etc.
    • Announcements are instantly pushed to employee interfaces for quick viewing.

  2. Reading Tracking

    • Employee actions of viewing announcements are recorded by the system. Administrators can check the reading status (read/unread).
    • Reading logs provide detailed information, including reader lists and times, facilitating tracking of announcement dissemination.

  3. Highlighting Importance

    • Administrators can mark announcements as "Important" or set them as pinned to ensure key information is not overlooked.

Usage Examples

  • Policy Updates: Announce new policies or process changes to ensure awareness.
  • Event Notifications: Share upcoming company events or training schedules.
  • Emergency Alerts: Notify about urgent matters like location changes or sudden holidays.

Notes

  1. Employees should regularly check announcements to avoid missing any critical information.
  2. Administrators should ensure clarity and accuracy in announcements and set appropriate validity periods or remove expired announcements.
  3. The system only records announcement viewing behavior,

not whether employees fully understand the content.

Policies

Clock-in Mode > Policies

The Policies feature communicates company rules or policies to employees, fostering a transparent and fair management environment. Employees must read the policies carefully and click the I Agree button to confirm acceptance, ensuring effective communication and acknowledgment.

Feature Details

  1. Administrator Publishing

    • Administrators can upload and update company policies, such as attendance rules, leave procedures, or safety guidelines.
    • All policy content is displayed centrally for easy employee access.

  2. Employee Acknowledgment

    • Employees must read each policy and click the I Agree button to confirm acknowledgment.
    • Acknowledgment actions are recorded, including time and employee details, for future reference.

  3. System Reminders

    • If an employee has not completed reading or clicked I Agree, the system will remind them when they click End Work, ensuring full transmission and acceptance of the rules.

Usage Examples

  • Attendance Rules: Publish clock-in/out requirements and rules for tardiness or early leave.
  • Code of Conduct: Define daily workplace behavior expectations and company core values.
  • Safety Guidelines: Provide workplace safety protocols and emergency response procedures.

Notes

  1. Administrators should ensure the accuracy and completeness of policy content to avoid misunderstandings.
  2. Employees should be reminded promptly to read and acknowledge updated policies.
  3. All acknowledgment records are stored automatically, and administrators can verify compliance at any time.

Goals

Clock-in Mode > Goals

The Goals feature offers a transparent way for administrators to set and publish work or team goals, enabling employees to quickly understand and confirm the objectives. This promotes effective communication and collaboration within teams and boosts efficiency.

Feature Details

  1. Administrator Sets Goals

    • Administrators can publish specific goals, such as performance indicators, project milestones, or team collaboration plans.
    • Goals can include detailed descriptions and attachments for better understanding and execution.

  2. Employee Acknowledgment

    • Employees must read the goal details and click the I Agree button to confirm acknowledgment.
    • Acknowledgment records include employee names and confirmation times, enabling administrators to track progress.

  3. System Reminders

    • If employees fail to acknowledge goals, the system reminds them during End Work clicks to ensure objectives are understood and accepted.

Usage Examples

  • Individual Goals: Publish monthly performance indicators like achieving sales targets or resolving a set number of client issues.
  • Team Goals: Set collaborative team objectives such as project deadlines or annual department achievements.
  • Project Plans: Clarify tasks and standards for each project phase to ensure alignment among all team members.

Notes

  1. Clear and Specific Goals: Administrators should provide detailed objectives and criteria to avoid confusion.
  2. Acknowledgment Records: The system saves acknowledgment data, allowing administrators to verify progress.
  3. Regular Reviews: Periodic tracking of goal progress ensures alignment and adjustments based on real needs.

The Goals feature helps employees and administrators align on work directions and expectations, enhancing execution and collaboration efficiency!

Download Files

Clock-in Mode > Download Files

The Download Files feature allows employees to quickly access work-related documents uploaded by administrators, such as form templates, user guides, or other critical files. This ensures easy access to information, enhancing work efficiency.

Feature Details

  1. File Display

    • Files uploaded by administrators are listed in the employee's download section for easy search and selection.
    • File types include PDFs, Excel forms, Word documents, images, and more.

  2. Quick Downloads

    • Employees can click file names to download files, which are then saved on their devices for immediate use.

  3. Wide Range of Uses

    • Files can include application forms, training materials, operating manuals, and policy documents.

Usage Examples

  • Application Forms: Download leave requests or expense reimbursement forms for submission.
  • Training Materials: Access the latest manuals or training slides to improve skills.
  • Policy Documents: Obtain detailed information on company regulations or benefits policies.

Notes

  1. File Updates: Administrators should regularly update content to ensure timeliness and accuracy.
  2. Missing Files: If required files are unavailable, employees should contact the organization administrator for support.
  3. Download Devices: Ensure sufficient storage on devices to save files, and use compatible applications to open them.

The Download Files feature provides employees with a convenient way to access essential resources, reducing communication barriers and enhancing workflow efficiency!

Public Holidays

Clock-in Mode > Public Holidays

Currently displays Taiwan's public holidays.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.