Leave

Home > Admin Mode > Leave

Administrators can click Leave on the Home page under Admin Mode to access the Leave page. Here, administrators can manage leave applications, grant leave, view leave records, export leave records, set leave policies, manage national holidays, and more.

Enable Leave Application Function

Home > Admin Mode > Organization > My Organization > Leave Application Function

Administrators can enable or disable the online leave application feature by clicking Organization from the Home page under Admin Mode, and then selecting My Organization. When enabled, users (employees) can apply for leave through SwipePoint; when disabled, users (employees) cannot apply for leave online.

No. Leave Application Function
Enabled Users (employees) can apply for leave online
Disabled Users (employees) cannot apply for leave online

Set Leave Approver

Home > Admin Mode > HR > Personal Information > Any User (Employee) > Leave Approver

Administrators can set a leave approver for any user (employee) by clicking HR from the Home page under Admin Mode, selecting Personal Information, and then clicking on any user (employee) to access the personal information editing page. After creating groups within the organization, administrators can assign managers and members for each group, enabling work allocation based on designated managers. Apart from administrators, leave approvals can also default to the person with the highest authority. Creators, top-level administrators, and group managers all have leave approval permissions. Each user (employee) must have exactly one leave approver designated. When a user (employee) applies for leave, the application is sent to this leave approver and only takes effect once approved.

By default, the leave approver for a user (employee) is the organization's creator.

Leave Applications

Home > Admin Mode > Leave > Leave Applications

Administrators can view leave applications of users (employees) by clicking Leave from the Home page under Admin Mode, and then selecting Leave Applications.

Add Leave

Home > Admin Mode > Leave > Leave Applications > Any User (Employee) > Add Leave

Administrators can add leave for a user (employee) by clicking Leave from the Home page under Admin Mode, selecting Leave Applications, then clicking any user (employee), and finally choosing Add Leave.

Leave Types

Currently available leave types include: Annual Leave, Compensatory Leave, Personal Leave, Sick Leave, Bereavement Leave, Marriage Leave, Job-seeking Leave, Family Care Leave, Official Leave, Occupational Injury and Sickness Leave, Unpaid Sick Leave, Paternity Leave, Unpaid Parental Leave, etc.

Delete Leave

Home > Admin Mode > Leave > Leave Applications > Any User (Employee) > Any Leave > Delete

Administrators can delete leave for a user (employee) by clicking Leave from the Home page under Admin Mode, selecting Leave Applications, clicking any user (employee), and finally selecting any leave entry to access the detailed page and delete it.

Usage Scenarios

  • Natural disasters or force majeure: Typhoon, earthquakes, or other events requiring leave adjustments.
  • Personal cancellation: Users (employees) change personal arrangements and cancel planned leave.
  • Incorrect leave information: Incorrectly entered leave dates, times, or leave types.
  • Duplicate leave applications: Duplicate submissions due to system issues or errors.
  • Adjustment of leave dates: Changes required due to business or personal needs.
  • Wrong leave type: Accidentally choosing an incorrect leave type (e.g., personal leave instead of sick leave).
  • Company policy changes: Adjustments in company leave policies or holiday schedules.
  • Position or department changes: Reassessment of leave after job role changes or departmental transfers.
  • Special business requirements: Canceling leave due to urgent tasks or key projects.
  • Employee departure or transfer: Clearing unused leave applications upon resignation or transfer.
  • Non-compliant leave applications: Leave applications failing to meet company policies or approval criteria.
  • Cancellation of sick/emergency leave: Cancellation when employees recover earlier or the emergency ends.
  • Incorrect approval process: Errors during the approval process requiring correction.
  • System errors: Removal of invalid or duplicate entries due to system issues.

Leave Records

Home > Admin Mode > Leave > Leave Records

Administrators can view leave records for all users (employees) by clicking Leave from the Home page under Admin Mode, and then selecting Leave Records.

Handling Procedures for Natural Disaster Leave

If leave is necessary due to natural disasters such as typhoons or other force majeure situations, please follow these steps after resuming normal work:

  1. Administrator Actions

    • Log in and navigate to Admin Mode > Leave > Leave Policies > Custom Leave Types.
    • Add a new custom leave type such as "Typhoon Leave" or other suitable names for clarity.

  2. User (Employee) Actions

    • Affected users (employees) log in, select the newly added leave type (e.g., "Typhoon Leave"), and submit leave applications.

  3. Approver Actions

    • Review and approve each application individually to ensure accuracy.

Important Note:

Ensure all leave applications and approvals are completed in the system to maintain accurate attendance records.

FAQs

Q1: Can Personal Leave hours be added manually from the admin backend?

A: Yes. Administrators can add personal leave hours by clicking Leave from the Home page under Admin Mode, selecting Leave Applications, clicking any user (employee), and finally choosing Add Leave to input hours for Personal Leave, Sick Leave, etc.

Q2: Can administrators delete employee leave records?

A: Yes. Administrators can delete leave records by clicking Leave from the Home page under Admin Mode, selecting Leave Applications, clicking any user (employee), and selecting any leave entry to access its details and delete it.

Q3: How do I delete a leave entry?

A: Administrators can delete leave entries by clicking Leave from the Home page under Admin Mode, selecting Leave Applications, clicking any user (employee), and finally choosing any leave entry to access its detailed page for deletion.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.