Leave Management

Management Mode > Leave

This section allows you to handle tasks such as leave applications, granting leave, reviewing leave records, exporting leave records, configuring leave policies, and managing national holidays.

Leave Application Feature

Management Mode > Organization > My Organization > Leave Application Feature

Here you can enable or disable the online leave application feature. Once enabled, employees can use SwipePoint to submit leave requests. When disabled, employees will no longer be able to apply for leave online.

No. Leave Application Feature
Enabled Employees can apply for leave online.
Disabled Employees cannot apply for leave online.

Assigning Leave Approvers

Management Mode > HR > Personal Data > Select Staff > Leave Approver

After creating groups within the organization, you can assign managers and members to each group. This allows leave requests to be routed according to the assigned manager. In addition to managers, the highest-ranking personnel may also handle leave requests if no specific approver is set.

Creators, top administrators, and group managers all have leave approval authority. Managers must assign one specific "leave approver" to each employee. When an employee requests leave, the application is sent to this approver for approval. The leave only becomes effective after approval.

By default, an employee’s “leave approver” is the organization's creator.

Leave Application

Management Mode > Leave > Leave Application

Select a staff member to view their leave details.

Adding Leave

Management Mode > Leave > Leave Application > Staff > Add Leave

You can add a leave record for a specific staff member.

Deleting Leave

Management Mode > Leave > Leave Application > Select Staff > Select Leave Record > Delete

You can delete leave records for a specific staff member.

Use Cases

  • Natural Disasters or Force Majeure - Adjust leave arrangements due to events like typhoons, earthquakes, or other natural disasters.
  • Canceling Personal Leave - An individual decides to cancel previously planned leave due to a change in personal arrangements.
  • Incorrect Leave Details - Errors in dates, times, or leave types require a corrected application.
  • Duplicate Leave Applications - System issues or user errors result in duplicate applications that need removal.
  • Adjusting Leave Dates - Changes in business needs or personal plans necessitate modifying leave dates.
  • Wrong Leave Type - Leave type (e.g., personal leave mistakenly filed as sick leave) was selected incorrectly.
  • Company Policy or Holiday Adjustments - Corporate adjustments to leave policies or holidays require deletion of relevant leave requests.
  • Role or Department Changes - Staff changes due to promotions, transfers, or reassignments require leave rescheduling.
  • Urgent Business Needs - Cancellation of leave for certain staff due to unforeseen tasks or resource requirements.
  • Resignation or Reassignment - Remove unused leave applications for departing or reassigned employees.
  • Non-Compliant Leave Requests - Requests that fail to meet company policy or approval standards must be deleted.
  • Canceled Emergency Leave - Revoke previously filed sick leave or urgent personal leave as circumstances normalize.
  • Approval Errors - Incorrect approvals or rejections during the review process require deletion and resubmission.
  • System Errors - Remove invalid leave records caused by system issues or errors.

Leave Records

Management Mode > Leave > Leave Records

View all staff leave records.

Guidelines for Managing Disaster Leave

If leave is granted due to typhoons or other force majeure events, follow these steps after resuming normal operations:

  1. Manager’s Actions

    • Log in to the management system and navigate to the leave type settings page.
    • Add a custom leave type, such as "Typhoon Leave" or an appropriate name for clarity.

  2. Employee Actions

    • Affected employees log in to the system, select the newly added "Typhoon Leave" type, and submit leave applications.

  3. Approver Actions

    • Review and approve each application to ensure all records are accurate.

Notes:

  • Ensure all leave applications and approvals are completed in the system to maintain accurate attendance records.
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