Leave

Management Mode > Leave

Here, you can manage leave applications, leave approvals, leave records, export leave records, leave policies, and national holidays.

Leave Application Feature

Management Mode > Organization > My Organization > Leave Application Feature

Here you can enable or disable the online leave application feature. When enabled, employees can use SwipePoint to submit leave requests. When disabled, employees cannot submit leave requests online.

No. Leave Application Feature
Enable Employees can apply for leave online
Disable Employees cannot apply for leave online

Assigning Leave Approvers

Management Mode > Personnel > Personal Information > Select Employee > Leave Approver

After creating groups within the organization, you can assign a manager and members to each group, allowing work to be distributed according to the designated managers. In addition to managers, those with the highest-level permissions can also serve as leave approvers if no specific assignment is made.

The creator, top manager, and group manager all have leave approval authority. Managers must designate one "Leave Approver" for each employee. When an employee submits a leave request, it will first go to their "Leave Approver" for review. The leave will only be official once it’s approved.

By default, an employee's "Leave Approver" is the organization's creator.

Leave

Management Mode > Leave > Leave

Selecting an employee allows you to view their leave status.

Add Leave

Management Mode > Leave > Leave > Employee > Add Leave

Add leave entries for a specific employee.

Delete Leave

Management Mode > Leave > Leave > Select Employee > Select Leave Record > Delete

Delete leave entries for a specific employee.

Use Cases

  • Natural Disasters or Force Majeure - Changes in leave arrangements due to typhoons, earthquakes, or other natural disasters.
  • Personal Leave Cancellation - Employee cancels previously planned leave due to personal reasons.
  • Data Entry Error - Mistakes in the date, time, or leave type, requiring resubmission with correct information.
  • Duplicate Leave Requests - Employee accidentally submits duplicate leave requests due to system or user error, requiring removal of duplicates.
  • Adjustment of Leave Dates - Leave dates need adjustment due to business or personal reasons, necessitating the deletion of the original request.
  • Incorrect Leave Type - Incorrect leave type selection (e.g., selecting sick leave instead of personal leave), requiring resubmission with the correct type.
  • Policy or Holiday Adjustment - Organizational changes to leave policies or holidays (e.g., cancellation of a specific leave type), requiring deletion of corresponding leave requests.
  • Position or Department Change - Employee's position or department changes, necessitating a review and adjustment of previously approved leave.
  • Special Business Needs - Unforeseen work requirements, special projects, or resource constraints that require cancelling leave for specific employees.
  • Employee Departure or Transfer - Employee leaving or transferring, requiring deletion of unused leave applications.
  • Leave Policy Non-Compliance - Leave requests that do not meet organizational policies or have not been approved need to be deleted.
  • Sick Leave or Emergency Leave Cancellation - Employee initially requests sick or emergency leave but returns to work, requiring cancellation of the original leave.
  • Incorrect Approval Process - Incorrect approval or rejection during the review process, requiring deletion and reprocessing of the request.
  • System Errors - System issues causing duplicate or erroneous records, requiring deletion of invalid entries.

Leave Allocation

Management Mode > Leave > Leave Allocation

Primarily for managing "Annual Leave" and "Compensatory Leave."

Annual Leave

Annual Leave is a paid leave granted based on labor regulations or company policy, usually calculated according to the employee’s years of service. Employees can schedule annual leave throughout the year to balance work and life. Known in various jurisdictions as "vacation leave," "paid leave," or "tenure leave," unused annual leave is typically settled at year-end, with options for carryover or salary compensation.

Compensatory Leave

Compensatory Leave is leave granted to employees as compensation for overtime or extended work hours under special circumstances. Compensatory leave is generally unpaid but allows employees to take time off later as compensation for previous work. Compensatory leave duration is based on overtime hours or company policy, and most companies require it to be used within a specific timeframe to prevent excessive accumulation.

Add Leave Allocation

Management Mode > Leave > Leave Allocation > Employee > Add Leave Allocation

Add leave allocation entries for a specific employee, including "Annual Leave" or "Compensatory Leave."

Delete Leave Allocation

Management Mode > Leave > Leave Allocation > Employee > Select Leave Allocation > Delete

Delete "Annual Leave" or "Compensatory Leave" entries for a specific employee.

Annual Leave Settlement at Year-End

At the end of the year, any remaining annual leave hours are typically converted into negative hours (e.g., recorded as a note to facilitate salary calculation) and then the new annual leave allocation for the upcoming year is distributed.

Leave Records

Management Mode > Leave > Leave Records

View leave records for all employees.

Export Leave Records

Management Mode > Leave > Export Leave Records

Export leave records here.

Leave Policies

Management Mode > Leave > Leave Policies

Currently follows leave categories as per Taiwan’s Labor Standards Act and Gender Equality Act.

Custom Leave Types

In addition to government-regulated leave types, organizations can create their own custom leave types.

Use Cases

  • Birthday Leave - Special leave for employees on their birthday or during their birth month.
  • Family Day Leave - Encourages employees to spend time with family, typically granted once a year.
  • Study Leave - Supports employees in pursuing training, courses, or professional certifications.
  • Volunteer Leave - Encourages employee participation in volunteer activities, usually offering one or more days.
  • Mental Health Leave - Provides time for employees to focus on mental and physical health, such as a mental wellness day.
  • Long Service Leave - Additional leave for employees with a certain tenure, such as five or ten years.
  • Anniversary Leave - Special leave for employees to celebrate their wedding anniversary.
  • Family Care Leave - Provides time off for employees who need to care for family members, such as elderly parents or children.
  • Company Celebration Leave - Leave for company anniversary or other significant events.
  • Unpaid Leave - Allows employees to request unpaid time off, such as for extended travel or recuperation.

National Holidays

Management Mode > Leave > National Holidays

Currently synchronized with national holidays in Taiwan. As of now, Taiwan's national holidays include the following (holidays that fall on weekends are usually not made up, but some holidays may have adjustments):

  • New Year's Day - January 1
  • Lunar New Year's Eve - Last day of the lunar calendar year
  • Lunar New Year - Lunar calendar January 1 to January 3 (usually extended or adjusted into multiple days off)
  • Peace Memorial Day - February 28
  • Children's Day - April 4
  • Tomb Sweeping Day - April 4 or 5 (often combined with Children's Day for a long holiday)
  • Labor Day - May 1 (applicable only to employees)
  • Dragon Boat Festival - Lunar calendar May 5
  • Mid-Autumn Festival - Lunar calendar August 15
  • National Day (Double Ten Day) - October 10

Additionally, the Taiwan government occasionally adjusts holidays or working days to form extended breaks, with specific arrangements announced at the beginning of each year.

Add Holiday

In addition to government-mandated national holidays, organizations can designate additional holidays for all employees.

Use Cases

  • Company Founding Anniversary - Commemorates the company's founding, enhancing employee sense of belonging.
  • Annual Year-End Party - Holiday following the company’s year-end party, allowing employees a day off after the celebration.
  • Employee Family Day - Encourages employees to spend time with their families, balancing work and personal life.
  • Company Achievement Celebration - Granted when the company reaches a major goal, rewarding employees with a holiday.
  • Team Building Day - Holiday following team-building activities organized by the company, promoting teamwork.
  • Post-Annual Strategy Meeting Holiday - Allows employees to relax following the annual strategy meeting.
  • Extended Traditional Holiday - Additional day off extending traditional holidays, such as for Dragon Boat or Mid-Autumn Festival.
  • Corporate Social Responsibility (CSR) Day - Provides leave after a volunteer or community event to encourage participation.
  • Employee Sports Day or Company Day - Extra holiday following employee sports day or company-wide activities.
  • Major Achievement Recognition Day - Holiday granted when the company receives a significant award or honor.

These holidays enhance employee morale and allow all employees to enjoy shared time off, improving overall job satisfaction.

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