Grant Leave

Home > Admin Mode > Leave > Grant Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode" and select "Grant Leave" to enter the leave granting page. This feature is primarily used for managing "Annual Leave" and "Compensatory Leave."

Annual Leave

Annual Leave (also known as paid leave, annual vacation, or paid vacation) is provided to employees based on labor regulations or company policies and usually depends on the employee's tenure. Employees can freely arrange annual leave within the calendar year to maintain a healthy work-life balance. Unused annual leave days are typically reconciled at the end of the year, either carried forward to the next year or converted into salary payments, according to local labor laws.

Compensatory Leave

Compensatory Leave is provided as compensation to employees who have worked overtime or extra hours under special circumstances. Compensatory leave typically does not include pay but allows employees to recover overtime hours as leave days. The number of compensatory leave days is generally flexible and calculated based on the overtime hours worked or company policies. Most companies require that compensatory leave be used within a specified period to prevent excessive accumulation.

Add Granted Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode," then select "Grant Leave," click on "Select an Employee," and finally choose "Add Granted Leave" to enter the leave addition page. Administrators can grant leave to specific users (employees), currently supporting two types: "Annual Leave" and "Compensatory Leave."

Add Annual Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave > Annual Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," and finally choose "Add Granted Leave" to enter the "Add Granted Leave" page. Administrators can grant "Annual Leave" to a specific employee.

Add Compensatory Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Add Granted Leave > Compensatory Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," and finally choose "Add Granted Leave" to enter the "Add Granted Leave" page. Administrators can grant "Compensatory Leave" to a specific employee.

Delete Granted Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete

Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," and enter the employee's "Granted Leave" details page. Administrators can delete the granted leave record ("Annual Leave" or "Compensatory Leave") for a specific employee.

Delete Annual Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete > Annual Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," and enter the employee's "Granted Leave" details page. Administrators can specifically delete "Annual Leave" for a selected employee.

Delete Compensatory Leave

Home > Admin Mode > Leave > Grant Leave > Select an Employee > Leave Records > Delete Compensatory Leave

Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," and enter the employee's "Granted Leave" details page. Administrators can specifically delete "Compensatory Leave" for a selected employee.

Annual Leave Year-End Settlement

During the year-end settlement of annual leave, administrators typically add a negative balance entry to represent unused leave hours (e.g., noted for salary conversion), and then allocate new annual leave hours for the upcoming year.

Compensatory Leave Settlement

During the compensatory leave settlement, if an employee has not fully used their compensatory leave hours, administrators can delete the employee's compensatory leave data from the "Grant Leave" page to convert unused compensatory leave into salary payments.

Reminder!

  • Currently, there is no automatic calculation or annual reset mechanism for annual leave. Administrators should set the annual leave days according to local labor laws.

Frequently Asked Questions (FAQ)

Q1: Can annual leave hours be manually entered?

A: Yes. Administrators can manually enter annual leave hours. Administrators can click on "Leave" from the "Home" page in "Admin Mode," select "Grant Leave," click on "Select an Employee," then choose "Add Granted Leave" to enter the "Add Granted Leave" page. Administrators can then grant annual leave hours for a specific user (employee).

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