This feature is newly introduced in version v3.11.9, and from December 17, 2024, the system starts to evaluate abnormal clock-in records. The introduction of this feature aims to enhance the accuracy of attendance management, helping companies and users (employees) gain a clearer understanding of individual attendance status. It is recommended that users (employees) update to the latest system version and follow the clock-in regulations to ensure the accuracy of attendance records. If any abnormalities occur due to special circumstances, please contact the management department promptly for resolution.

Personal Attendance

Management Mode > Clock-In Records and Management > Personal Attendance

This feature displays the personal attendance records of the user (employee).

Personal Attendance Calculation

Management Mode > Clock-In Records and Management > Personal Attendance > Select Personnel > Select Time

On the Personal Attendance page, select the personnel you wish to query and set the time range. The system will then calculate and display the total agreed-upon attendance hours (based on the schedule), the actual attendance hours (excluding overtime), total overtime hours, as well as any instances of being late or leaving early, according to the schedule and the actual clock-in records. The default query range is from the 1st of the current month to the present day, which can be adjusted as needed to more accurately grasp individual attendance status.

Default Query Range

The system’s default query time range is from the 1st of the current month to “today.” You can adjust the start or end date according to actual needs.

Calculation Contents

Based on the schedule and the actual clock-in records for the selected personnel, the system calculates and displays the following data:

  1. Total Agreed-Upon Attendance Hours (Schedule): The sum of all scheduled work periods according to the timetable.
  2. Actual Attendance Hours (Excluding Overtime): The total working hours recorded when employees clock in and out according to normal working hours.
  3. Total Overtime Hours: All overtime hours recorded outside of normal working hours and duly approved or recognized.
  4. Late Arrival: Clocking in after the scheduled start time (including any flexible time) is considered late.
  5. Early Departure: Clocking out before the scheduled end time is considered early departure, or if the actual working hours are less than the required schedule, it is also considered early departure.

Total Agreed-Upon Attendance Hours (Schedule)

“Total Agreed-Upon Attendance Hours” is the sum of all work periods in the scheduled timetable, generally obtained by adding up the start and end times specified in the company’s schedule. It may also be referred to as the stipulated hours.

  • Example: If a person has 5 working days in a week, with each day scheduled for 8 hours, the total agreed-upon attendance hours for that week would be 40 hours.

Actual Attendance Hours (Excluding Overtime)

“Actual Attendance Hours” refers to the total working hours accumulated based on official clock-in/out records, excluding any overtime period.

  • Example: If an employee works Monday through Friday, each day for exactly 8 hours, then the total actual attendance hours for that week would be 40 hours.

Total Overtime Hours

“Total Overtime Hours” refers to all the overtime hours incurred outside of official working hours, having been approved or recognized accordingly.

  • Example: If an employee works 8 hours of regular time on Monday, plus an additional 2 hours of overtime, then the total overtime hours for that day would be 2 hours.

Late Arrival

  1. General Situation
    When the user (employee) clocks in for “Start Work” after the official start time specified in the schedule, it is considered a late arrival.

    • Example: If the scheduled start time is 9:00, and the user (employee) clocks in at 9:05, the system will automatically mark it as late.

  2. Flexible Clock-In Situation
    If the company adopts a flexible clock-in policy, the determination of late arrival is based on the latest clock-in time, which is “scheduled start time + flexibility window.”

    • Example: If the flexibility window is 1 hour and the scheduled start time is 9:00, the user (employee) can clock in by 10:00 without being considered late; however, clocking in at 10:05 would be deemed late.

Early Departure

  1. General Situation
    If the user (employee) clocks out for “End Work” before the scheduled end time, it is considered early departure.

    • Example: If the scheduled end time is 18:00 and the user (employee) clocks out at 17:50, the system will automatically mark it as early departure.

  2. Insufficient Working Hours
    If the user’s (employee’s) actual working hours are less than what was originally scheduled, it is also considered early departure.

    • Example:
      • Flexibility window: 1 hour
      • Scheduled start time: 9:00
      • Scheduled end time: 18:00
      • If the user (employee) clocks in at 9:30, takes a one-hour lunch break, and then clocks out at 18:00, the actual working time is 7.5 hours, which is less than the expected 8 hours. The system will therefore mark it as early departure.

Additional Notes

  • If a flexible working hours system is in place, please pay particular attention to whether it meets the company’s minimum required working hours or the latest permissible clock-in time.
  • Any penalties for late arrivals or early departures (such as warnings, wage deductions, or other managerial measures) should be determined according to the company’s internal regulations or personnel policies.
  • To ensure the accuracy of attendance records, employees are advised to strictly adhere to the scheduled timetable for clocking in and out.
This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.