Group

Home > Management Mode > Organization > Group

System administrators can navigate to the "Management Mode" homepage, then click "Organization," followed by "Group," to access the Group Management page. Serving as the central interface for managing the organizational structure, this page presents a detailed list organized into three primary columns: "Group," "Managers," and "Members." This clearly outlines all existing group details and configurations, enabling administrators to quickly understand the organization's group structure and member assignments.

Group

Under the "Group" column, names of various groups such as "Sales Department," "R&D Team," "Customer Service," and "Marketing Department" are displayed. These represent different functional units or project teams within the organization. An edit icon (pencil icon) next to each group name allows administrators with appropriate permissions to modify group names, facilitating maintenance when organizational structures change or naming conventions are updated.

Managers

The "Managers" column lists the responsible managers for each group. These designated managers have specific administrative permissions within their respective groups. An add icon (+ icon) is available both next to this column's header and each group's manager list, providing the functionality to assign managers to corresponding groups. Clicking this icon initiates a workflow allowing selection from existing users to assign them as group managers, effectively delegating and distributing management responsibilities.

Members

The "Members" column details individuals assigned to each group, representing the fundamental building blocks of teams or departments. Similarly, an add icon (+ icon) is positioned next to the column header and each group's member list, facilitating the inclusion of individuals into respective groups. This process typically involves selecting one or multiple users from the user list and associating them with specific groups.

The primary goal of group settings is to implement refined permission management and clear role delineation. By assigning users to specific groups, the system restricts each group manager's administrative scope strictly to their own group members and associated resources. In contrast, organization creators and top administrators possess the highest level of authority, enabling management of all groups and personnel, unrestricted by group settings. However, standard managers' administrative privileges are strictly limited to their assigned groups, adhering to the principle of least privilege, thus enhancing system security and management efficiency.

At the bottom of the page, a "+ Add Group" button is provided to initiate the creation of a new group. Clicking this button redirects the user to a new interface titled "Add Group." This interface is designed for simplicity and clarity, primarily featuring an input field labeled "Group Name," with example placeholder text "e.g., Marketing" to guide the user in naming the new group uniquely. This step is fundamental to group creation, ensuring that each group has a distinct name. Upon completing the name entry, users are expected to have a confirmation or save option available. After confirmation, the new group will be added to the main list, allowing subsequent configuration of managers and members.

Reminder!

  • Apart from creators, top administrators, and assigned managers, regular members can only belong to a single group. This restriction simplifies the permission structure, prevents conflicts or management complexity arising from multiple affiliations, and ensures clear and explicit member assignments.
  • Users (employees) cannot join groups on their own. All group memberships must be individually configured by creators or top administrators within the management mode.
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