Personnel Upload

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Administrators can click HR from the Home page under Admin Mode, then select Personnel Upload to enter the Personnel Upload page. Here, administrators can view files uploaded by employees. The Personnel Upload feature uses centralized cloud management and real-time access, not only enhancing organizational efficiency but also facilitating digital transformation and improving team collaboration. This feature is widely applicable from engineering, insurance, logistics, to general corporate administration, optimizing internal workflows. Once a file is uploaded, administrators can quickly view and approve it, enabling effective interdepartmental collaboration and communication, and driving continuous organizational growth.

Before using this feature, the organization's creator must subscribe to the Premium "Storage Space" plan to enable cloud space for uploading attachment files.

Benefits to the Organization

Centralized Management, Reduced Communication Costs

With Personnel Upload, all types of files uploaded by employees—including photos, work reports, expense vouchers, and technical documents—are stored centrally in the cloud. Both administrators and users can access and track these files from the same platform, reducing information gaps and communication costs caused by scattered documents.

Real-Time Tracking of Work Progress

Employees can upload work-related documents, photos, or reports anytime, allowing administrators to instantly understand employees' visits, meeting notes, or project execution status, shortening reporting times and accelerating decision-making.

Enhanced Data Security and Privacy

The Personnel Upload feature supports independent file management and cloud backups. Employees can upload and manage their files through individual accounts. The system also includes automatic file size and image compression, ensuring easy storage while safeguarding internal company information.

Easy Historical Record Retrieval

The system automatically records all uploaded files and their versions. If there is a need to review past files or conduct audits (such as expense verification, performance evaluation, or legal compliance), administrators can easily locate required files through the search function.

Reduced Paper Usage, Promoting Environmental Sustainability

Traditionally, many companies stored expense reports and other documents in physical form. Now, online uploads and management significantly reduce paper usage and document transmission and archiving times, promoting a green office and digitized workflows.

Application Examples

Construction Companies

  • On-site Progress Photos: Field personnel can instantly upload site photos, enabling administrators to immediately monitor progress.
  • Safety Inspection Records: Upload inspection reports and site photos to facilitate safety audits and approvals.

Insurance and Finance

  • Client Visit Records: Insurance agents can upload contract signing progress or receipts immediately after visiting clients, enabling timely backend review.
  • Expense Reimbursement: Finance employees can upload invoices and receipts for expense claims, eliminating cumbersome fax or mail processes.

Logistics and Transportation

  • Goods Delivery Proof: Couriers and logistics staff can photograph signed delivery receipts or transportation statuses, enabling administrators to verify goods remotely.
  • Transportation Reports: Transport personnel can upload daily Excel reports or vehicle logs for quick supervisory review.

Advertising and Marketing Companies

  • Event Photos: Staff can upload event setup photos, booths, and promotional posters instantly, enabling the design and copywriting teams to access materials in real time.
  • Project Progress Reports: Marketing planners can upload proposals or presentations, facilitating rapid feedback from supervisors.

Food Service and Retail Stores

  • Operational Status Reports: Store managers or employees can upload photos of store displays and inventory, enabling headquarters to quickly understand each store’s situation.
  • Customer Complaints and Incident Reports: Staff can immediately upload evidence or incident management forms, allowing backend teams to respond promptly.

General Corporate Administration

  • Meeting Records: Employees can upload photos of whiteboards or meeting notes, facilitating tracking and execution.
  • Technical Specifications and Designs: R&D personnel can upload design diagrams and documentation, enhancing team collaboration.
  • HR Documentation: Documentation for business trips and leave requests can be uploaded directly, saving HR departments considerable review time.

Frequently Asked Questions (FAQs)

Q1: How can I view files uploaded by employees?

A: Administrators can click HR from the Home page under Admin Mode, then select Personnel Upload to enter the Personnel Upload page, where uploaded employee documents are displayed.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.