Staff Upload

Management Mode > Human Resources > Staff Upload

This section displays files uploaded by employees. The "Staff Upload" feature leverages cloud-based centralized management and real-time access, improving organizational efficiency while supporting digitization and team collaboration. This feature can be applied across various industries, from engineering, insurance, and logistics, to general corporate administration, optimizing internal processes. For managers, once files are uploaded, they can quickly view and approve them, facilitating more effective interdepartmental collaboration and communication, enabling continuous growth and improvement for the company.

To use this feature, the organization's creator must first subscribe to the Premium "Storage Space" plan to enable cloud storage for uploading attachment files.

Benefits for the Organization

Centralized Management, Reducing Communication Costs

Through "My Uploads," all types of files uploaded by employees (photos, work reports, expense receipts, technical documents, etc.) are stored in the cloud. Both managers and users can review and track these files on the same platform, preventing information gaps and reducing communication costs caused by scattered files.

Real-Time Progress Monitoring

Employees can upload work-related files, photos, or reports at any time. Managers can promptly understand the progress of external visits, meeting notes, or project execution, shortening reporting times and supporting quick decision-making.

Strengthening Data Security and Confidentiality

The "Staff Upload" feature supports self-management and cloud backup. Employees can upload and manage their files through their personal accounts. The system also automatically compresses file sizes and image files, ensuring that files are easy to store while protecting internal company data from leakage.

Easy Access to Historical Records

The system automatically records all uploaded files and their versions. If past files need to be reviewed or audited (such as for expense verification, performance evaluation, or legal compliance), the relevant query functions can easily locate the required files.

Saving Paper Resources and Promoting Environmental Sustainability

Previously, many companies had to keep paper records for travel expenses, reports, and other documents. Now, through online uploads and management, not only has paper printing been reduced, but document transmission and filing times have also been shortened, realizing a green office and digitized processes.

Application Examples

Construction Companies

  • Site Photos as Proof: Engineers can instantly take progress photos at the construction site and upload them, allowing managers in the office to review the current status immediately.
  • Safety Inspection Records: Upload inspection reports and site photos for safety audits and approval.

Insurance and Financial Industry

  • Customer Visit Records: After visiting clients, insurance agents can take photos of contract signing progress or receipt proofs and upload them for real-time review by the company’s backend.
  • Expense Reimbursement: Financial or banking employees can upload invoices and receipts for reimbursement, eliminating the need for faxing or mailing.

Logistics and Transportation Industry

  • Goods Receipt Documentation: Delivery or logistics personnel can take photos of goods receipt conditions or transportation process and managers in the office can confirm the status.
  • Transportation Reports: After daily work completion, logistics personnel upload Excel reports or driving logs for quick review by supervisors.

Advertising and Marketing Companies

  • Event Photo Materials: Employees can take photos of the event setup, booths, posters, etc., and upload them, allowing design and copywriting departments to obtain materials in real-time.
  • Project Progress Reports: Marketing planners can upload proposals or presentation files for quick feedback from supervisors.

Restaurants or Retail Stores

  • Operational Status Reports: Store managers or employees can upload photos of in-store displays and inventory conditions, allowing the company’s headquarters to understand the status of each branch.
  • Customer Complaints or Incident Handling Documents: If a customer complaint occurs, staff can immediately take relevant evidence or fill out a handling process form to upload, enabling the company’s backend to respond in real-time.

General Corporate Administration

  • Meeting Records: Employees can directly upload real-time photos of meeting board contents or meeting minutes, facilitating follow-up and execution.
  • Technical Specifications and Design Documents: R&D personnel can upload project design drawings or program documents, aiding team collaboration.
  • Personnel Documents: Documents for business trips, leave requests, and other needs can be uploaded directly, saving time for the HR department in subsequent reviews.
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