Clock-in Records (No Shift Schedule)

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule)
  • This feature allows all users (employees) to browse and manage their personal clock-in records when no shift schedule is set.
  • Administrators can quickly view, manage, or export all employees' clock-in information through this feature.

Click on "Clock-in Time" to view more detailed clock-in information, including:

  1. Clock-in Time: The time of clock-in (year, month, day, hour, and minute).
  2. GPS Location: Displays the latitude and longitude or address information of the clock-in location.
  3. Wi-Fi: Records the Wi-Fi hotspot the employee was connected to during clock-in.
  4. IP: Shows the IP address of the device used for clocking in.
  5. NFC: If NFC clock-in is used, the system will display the corresponding tag information.
  6. Bluetooth: If Bluetooth clock-in is used, it will show Bluetooth signal and device information.
  7. Clock-in Type: Indicates "Regular Shift," "Overtime," etc.
  8. Clock-in Point: Displays the actual clock-in location, which may be a branch office, department, or designated clock-in point.
  9. Clock-in Method: Specifies the method used by the employee to clock in.
  10. Photo: Uploaded photo taken during clock-in.

Viewing User (Employee) Clock-in Records

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule) > Select User (Employee)

This page shows the user's (employee's) clock-in records from January 1 of last year to the present, using different icons and markers to represent various clock-in statuses:

  • Blue Clock: Indicates overtime clock-in.
  • Red "正" Character: Displays clock-in records manually added by the administrator.
  • Orange Hourglass: Indicates that the supplementary clock-in record has not yet been approved by the reviewer.
  • Red "補" Character: Represents an approved supplementary clock-in record.

If a clock-in record has an orange hourglass, it means the supplementary clock-in record is pending approval and will not be included in the exported data. Once approved, the record will be included in the exported data, and the symbol will change to a red "補" character.

Clock-in records are displayed only after the user's (employee's) employment start date and official joining date. If no records are visible, it may be due to incorrect dates (e.g., a future date). Please verify the employment dates in the following path:

Management Mode > HR > Personal Information > Select User (Employee) > Employment Start Date/Official Joining Date

Total Hours Calculation (No Shift Schedule)

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule) > Select User (Employee) > Total Hours
  • "Total Hours" is the sum of the end time minus the start time for all clock-in records within the specified period without a shift schedule.
  • Since the no shift schedule clock-in mechanism does not predefine work hours, the system pairs each "Clock-in Start" and "Clock-in End" to calculate total hours.

Common Issues

  1. Incomplete Clock-in Records:

    • If an employee only has a "Start Clock-in" without a matching "End Clock-in" (or vice versa), it will result in incorrect hour calculations.
    • Employees or administrators should promptly complete the records to avoid payroll issues.

  2. Duplicate Clock-in Records:

    • Multiple "Start Clock-in" or "End Clock-in" records in the same time period may cause incorrect calculations.
    • Employees or administrators should delete unnecessary or duplicate records to ensure accurate total hours.

  3. Missing Clock-in Records:

    • Forgetting to clock in or out will lead to unmatched pairs of "Start Clock-in" and "End Clock-in."
    • Employees should use the "Supplementary Clock-in" feature or ask administrators to add missing records.

Recommended Practices

  • For Employees:

    1. Ensure the system displays a successful clock-in time and status after each clock-in.
    2. Regularly review personal clock-in information via "All Clock-in Records" and report or correct any discrepancies.

  • For Administrators:

    1. Regularly audit employees' clock-in records, especially for anomalies or missing entries.
    2. Assist employees by adding, deleting, or modifying records as needed.
    3. Use reports or statistical tools to review total hours for each department to support payroll and workforce management.

Following these steps ensures accurate and efficient total hours calculation for the "No Shift Schedule" clock-in system, improving overall attendance management.

Add Clock-in Record

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule) > Select User (Employee) > Add Clock-in Record

If a user (employee) forgets to clock in or selects the wrong shift type, administrators can add a clock-in record to ensure accuracy and completeness.

Delete Clock-in Record

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule) > Select User (Employee) > Select Record to Delete > Delete

Administrators can delete a specific clock-in record for a user (employee).

Modify Clock-in Record

SwipePoint does not have a feature to modify clock-in records. If there is an error, please delete the incorrect record and create a new one.

View User (Employee) Clock-in Notes

Management Mode > Clock-in Records & Management > Clock-in Records (No Shift Schedule) > Select User (Employee) > Click Clock-in Time

Administrators can view notes added by users (employees) during clock-in.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.