Clock-In Records (No Schedule)

Clock-In Records (No Schedule) refers to clock-in records for employees without an assigned schedule.

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule)
  • This feature allows all users (employees) to browse and manage their personal clock-in records when no schedule is assigned.
  • Administrators can quickly view, manage, or export all employees' clock-in information.

Clicking on the clock-in time provides detailed clock-in information, including:

  1. Clock-In Time: The date and time of the clock-in (Year/Month/Day/Hour/Minute).
  2. GPS Location: Displays the latitude and longitude or address information at the time of clock-in.
  3. Wi-Fi: Records the Wi-Fi hotspot the employee was connected to at the time.
  4. IP Address: Shows the network IP address of the clock-in device.
  5. NFC: If NFC clock-in is used, the system will display the corresponding NFC tag information.
  6. Bluetooth: If Bluetooth clock-in is used, the system will display Bluetooth signal and device details.
  7. Clock-In Type: Indicates "Regular Shift," "Overtime," etc.
  8. Clock-In Location: Displays the actual clock-in location, which could be a branch, department, or designated clock-in point.
  9. Clock-In Method: Specifies the method used for clocking in.
  10. Photo: Displays the uploaded photo taken at the time of clock-in.

View User (Employee) Clock-In Records

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule) > Select User (Employee)

This page displays clock-in records from the 1st of the current month to today, with different icons and markers representing various clock-in statuses:

  • Purple Overtime: Indicates an overtime clock-in.
  • Dark Blue "M": Represents a clock-in record manually added by an administrator.
  • Orange "A": Indicates that the correction clock-in record is pending approval.
  • Light Blue "A": Indicates that the correction clock-in record has been approved.

If a clock-in record has an orange "A", it means the correction clock-in is still pending approval and will not be included in exported reports. Once approved, the symbol will change to a light blue "A", and the record will be included in exports.

Clock-in records will only be displayed for users (employees) after their official start date. If you cannot find a user’s (employee’s) clock-in records, it may be due to an incorrect start date or official hire date (e.g., a future date). Please verify the correct start date in the personnel records:

Admin Mode > Personnel > User Profile > Select User (Employee) > Start Date / Official Hire Date

Check Different Time Periods

Select different time periods to view additional clock-in records.

Total Hours Calculation (No Schedule)

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule) > Select User (Employee) > Total Hours
  • Total Hours is the sum of all clock-out minus clock-in times within a selected period.
  • Since there is no predefined work schedule, the system pairs each "Clock-In" with the next "Clock-Out" to calculate the total working hours.

Common Issues

  1. Incomplete Clock-In Records

    • If an employee has a "Clock-In" but no corresponding "Clock-Out" (or vice versa), the total hours calculation will be incorrect.
    • It is recommended that employees or administrators complete missing records as soon as possible to avoid payroll discrepancies.

  2. Duplicate Clock-In Records

    • If multiple "Clock-In" or "Clock-Out" entries exist within the same time period, the system may calculate incorrect values.
    • Employees or administrators should delete unnecessary or duplicate clock-in records to ensure accurate total hours calculations.

  3. Missing Clock-In Records

    • If an employee forgets or skips a clock-in, the missing record will prevent proper pairing of "Clock-In" and "Clock-Out" times.
    • Employees should use the "Correction Clock-In" feature to manually enter missing records, or administrators can add records in Admin Mode.

  • For Employees:

    1. Always check whether the system successfully records your clock-in time and status after each clock-in.
    2. Regularly review your "Clock-In Records" and correct any missing or duplicate entries, or notify the administrator if necessary.

  • For Administrators:

    1. Regularly audit employee clock-in records, especially for anomalies or missing entries.
    2. If an employee reports a missing or incorrect record, use the admin panel to add, delete, or modify records.
    3. Use reports or analytics tools to verify total working hours across departments, aiding payroll processing and workforce planning.

By following these steps, administrators can ensure accurate and effective total hours calculation for "No Schedule" clock-ins, improving overall attendance management accuracy and efficiency.

Add Clock-In Record

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule) > Select User (Employee) > Add Clock-In Record

If an employee forgets to clock in or selects the wrong shift while clocking in, administrators can add a new clock-in record to ensure accuracy and completeness.

Delete Clock-In Record

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule) > Select User (Employee) > Select Record to Delete > Delete

Administrators can delete a specific clock-in record for a user (employee).

Modify Clock-In Record

SwipePoint does not have a direct function to modify clock-in records. If a record is incorrect, please delete the incorrect entry and add a new correct clock-in record.

View User (Employee) Clock-In Notes

Admin Mode > Clock-In Records & Management > Clock-In Records (No Schedule) > Select User (Employee) > Click Clock-In Time

Administrators can view the notes entered by employees during their clock-in.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.