Clock-In Records (No Shift Schedule)

Clock-In Mode > Clock-In Records (No Shift Schedule)
  • This feature allows users (employees) to view and manage their personal clock-in records when there is no shift schedule.
  • Users (employees) can quickly check and manage their clock-in information through this feature.

Clicking on "Clock-In Time" will display more detailed clock-in information, including:

  1. Clock-In Time: The time of clock-in (year, month, day, hour, minute).
  2. GPS Location: Displays the latitude and longitude or address of the clock-in location.
  3. Wi-Fi: Records the Wi-Fi hotspot the employee was connected to during clock-in.
  4. IP: Shows the IP address of the network connected to the clock-in device.
  5. NFC: If NFC is used for clock-in, the system will display the corresponding tag information.
  6. Bluetooth: If Bluetooth is used for clock-in, the Bluetooth signal and device information will be shown.
  7. Clock-In Type: Indicates whether it is a "Regular Shift," "Overtime," etc.
  8. Clock-In Point: Displays the actual clock-in location, which could be a branch, department, or designated clock-in point.
  9. Clock-In Method: Indicates the method used by the employee to clock in.
  10. Photo: Photos uploaded during clock-in.

Viewing Clock-In Records

Clock-In Mode > Clock-In Records (No Shift Schedule)

This page displays the No Shift Schedule clock-in records from the 1st of the previous month up to the present. Different icons and markers are used to indicate various clock-in statuses:

  • Blue Clock: Indicates overtime clock-in.
  • Red "正" Character: Displays clock-in records manually added by the administrator.
  • Orange Hourglass: Indicates that the supplementary clock-in record has not yet been approved by the reviewer.
  • Red "補" Character: Represents an approved supplementary clock-in record.

If a clock-in record has an orange hourglass, it means the supplementary clock-in record is pending approval and will not be included in the exported data. Once approved, the record will be included in the exported data, and the symbol will change to a red "補" character.

Total Hours Calculation (No Shift Schedule)

Clock-In Mode > Clock-In Records (No Shift Schedule) > Total Hours
  • "Total Hours" is the sum of the end time minus the start time of all No Shift Schedule clock-in records within a specified period.
  • Since the no-shift clock-in system does not predefine working hours, the system will pair each "Clock-In Start" and "Clock-In End" to calculate the total hours.

Common Issues

  1. Incomplete Clock-In Records:

    • If there is only a "Clock-In Start" without a matching "Clock-In End" (or vice versa), it will result in incorrect hour calculations.
    • It is recommended to complete the records as soon as possible to avoid affecting salary calculations.

  2. Duplicate Clock-In Records:

    • If multiple "Clock-In Start" or "Clock-In End" records exist within the same period, the system may generate incorrect values during calculation.
    • Please delete unnecessary or duplicate clock-in records to ensure accurate total hours calculation.

  3. Missing Clock-In Records:

    • Missing or forgotten clock-ins will cause unmatched "Clock-In Start" and "Clock-In End" pairs.
    • Please use the "Correction Clock-In" feature to add missing records or have the administrator add the records in the management mode.

Recommended Practices

  1. After each clock-in, check whether the system displays the successful clock-in time and status.
  2. Regularly review personal clock-in information through the "All Clock-In Records" feature. If any duplicate or missing records are found, adjust them promptly or notify the administrator.

By following these steps and handling procedures, you can ensure the accurate and effective calculation of total hours for No Shift Schedule clock-ins, improving overall attendance management accuracy and efficiency.

Deleting Clock-In Records

Clock-In Mode > Clock-In Records (No Shift Schedule) > Select the Clock-In Record to Delete > Delete

You can delete a specific clock-in record of your own.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.