Work Records

Home > Clock-In Mode > Work Records

Users (employees) can select “Work Records” on the “Clock-In Mode” Home page to open the Work Records page. This page shows submitted work records and records that have not yet been submitted and are saved as drafts.

  • Submitted: The work record has been formally submitted. Administrators with viewing permission can view it in Management Mode.
  • Draft: The work record has not been submitted. Only the user who created it can view it; administrators cannot see it in Management Mode.

Users can select “Add Work Record” at the bottom of the page to create a new work record.

Add a Work Record

Home > Clock-In Mode > Work Records > Add Work Record

After opening the Add Work Record page, users (employees) can enter the following information:

Field Description
Work Date The date associated with this work record.
Completed Work Enter the completed work items or details. This field is required.
Obstacles Encountered Describe any problems or difficulties encountered while working. This field is optional.
Next Steps Enter the work or actions planned next. This field is optional.
Attachments Upload related attachments using the camera, photo library, or files. This field is optional.

Reminder: Attachment uploads are available only after the Organization Creator subscribes to the Premium “Storage” plan. Each attachment can be up to 25 MB.

After entering the information, select “Save Draft” or “Submit.”

  • Save Draft: Temporarily saves the current information without sending it to administrators. The user can open the draft from the Work Records page and continue editing it later.
  • Submit: Formally submits the work record. After submission, administrators with viewing permission can view it in Management Mode.

The system does not send a push notification when a work record is submitted.

Edit a Submitted Work Record

Home > Clock-In Mode > Work Records > Submitted > Any Work Record

After a work record is submitted, the user (employee) can still open and edit it, but the Work Date cannot be changed.

The following information can be edited:

  • Completed Work
  • Obstacles Encountered
  • Next Steps
  • Attachments

After the changes are saved, the record in Management Mode is updated automatically. Administrators can view the updated content and the date and time when the record was last updated.

The system does not send a push notification when a submitted work record is updated.

Frequently Asked Questions

Q1: What does the Work Records page show?

A: The Work Records page shows the user's submitted work records and records that have not yet been submitted and are saved as drafts.

Q2: Which fields are required when adding a work record?

A: “Completed Work” is required. “Obstacles Encountered,” “Next Steps,” and “Attachments” are optional.

Q3: What is the difference between saving a draft and submitting a work record?

A: Saving a draft only saves the content temporarily, and only the user who created the record can view it. After submission, administrators with permission can view the work record in Management Mode.

Q4: Can attachments be uploaded to a work record?

A: Yes. Users can upload attachments using the camera, photo library, or files. Attachment uploads are available only after the Organization Creator subscribes to the Premium “Storage” plan. Each attachment can be up to 25 MB.

Q5: Can a work record be edited after it is submitted?

A: Yes. Completed Work, Obstacles Encountered, Next Steps, and Attachments can still be changed after submission, but the Work Date cannot be changed. After the changes are saved, Management Mode shows the updated content and last-updated time.

Q6: Can administrators view drafts saved by users?

A: No. Only the user who created a draft can view it. It appears in Management Mode only after it is formally submitted.

Q7: Are push notifications sent when a work record is submitted or updated?

A: No. The system does not send push notifications when a new work record is submitted or a submitted work record is updated.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.